Administrative Assistant

System One • Pooler, GA • 5h ago

Pooler, GA

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to contribute to smooth daily office operations. This role involves managing a wide range of administrative tasks in a fast-paced environment, allowing the EA to focus on strategic priorities. The ideal candidate is detail-oriented, professional, and able to work under pressure with short deadlines.

Key Responsibilities

Manage office supplies by monitoring inventory, placing orders, and coordinating equipment maintenance

Prepare coffee and stock conference rooms according to visitor forms to ensure an excellent customer experience

Order, set up, and serve catered lunches for meetings as requested

Plan and coordinate meetings, including preparing agendas, reserving rooms, and setting up facilities

Ensure meeting spaces are fully prepared and ready for use

Draft and compose professional emails, memos, and internal communications

Respond to general inquiries and route requests to the appropriate department or individual

Organize and maintain physical and digital filing systems for easy retrieval

Greet and welcome scheduled visitors and direct them appropriately

Arrange and manage travel schedules and reservations as needed

Provide administrative support to other departments as time permits

Perform additional duties as assigned to support overall office operations

Additional Responsibilities

Adhere to all company safety policies and promptly report unsafe conditions

Participate in team initiatives to support departmental and company goals

Foster a positive, collaborative, and professional work environment

Communicate clearly and effectively with employees at all levels

Maintain confidentiality and safeguard sensitive information

Uphold the highest standards of honesty, integrity, and professionalism

Qualifications & Skills

Knowledge of general office procedures, including filing, scheduling, and correspondence

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)

Strong organizational and time-management skills with keen attention to detail

Excellent written and verbal communication skills

Customer service-oriented mindset with professionalism in all interactions

Experience coordinating travel arrangements and itineraries

Ability to troubleshoot minor issues and work independently

Comfortable using office equipment (printers, scanners, video conferencing tools)

Team-oriented, flexible, and adaptable to changing priorities

Education Requirements

High School Diploma or equivalent (required)

Post-secondary education preferred, such as an associate degree or coursework in business administration, office management, or a related field

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

M-1

LI-EB1

Ref: #223-Eng Orlando

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

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