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Administrative Assistant, Training Department

System One • Spring Grove, PA • 8h ago

Job Title: Administrative Assistant, Training Department

Location: Spring Grove, Pennsylvania

Type: Contract

Contractor Work Model: Onsite

Hours: Mon - Friday 7am -4pm

Job Title: Administrative Assistant - Training Department

Overview:

The Administrative Assistant supports the Training Department by coordinating logistics, maintaining records, and providing administrative support to ensure training programs and initiatives run smoothly. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Provide day-to-day administrative support to the Training Manager and training staff.

Schedule and coordinate training sessions, meetings, and events (in-person and virtual).

Prepare and distribute training materials, handouts, and presentations.

Maintain training records, attendance logs, and databases.

Track and monitor employee training completion and compliance requirements.

Handle communications with participants regarding training schedules, reminders, and follow-ups.

Assist with onboarding processes by preparing training documentation and welcome materials.

Coordinate travel arrangements, room bookings, and catering for training events as needed.

Process invoices, purchase orders, and other training-related expenses.

Support the development of training content by formatting documents and presentations.

Provide general office support, including answering calls, managing emails, and filing.

Other duties as assigned.

Qualifications:

High school diploma or equivalent required; associate's or bachelor's degree preferred.

2+ years of administrative support experience (experience in training, HR, or learning & development a plus).

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and time-management skills.

Excellent written and verbal communication abilities.

Ability to handle confidential information with discretion.

Comfortable working independently and as part of a team.

Preferred Skills:

Experience with Learning Management Systems (LMS) or training databases.

Familiarity with virtual meeting platforms (Zoom, Teams).

Strong problem-solving skills and attention to detail.

Work Environment:

This role is primarily office-based in an industrial/manufacturing environment.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

M1

Ref: #706-IT York

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

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