Administrative Services Coordinator II

Vermont Department of Corrections • Saint Johnsbury, VT • 1d ago

This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1333775

The position will be based in the St. Johnsbury Probation and Parole field office, Monday through Friday, and plays a key role in supporting daily operations. This role involves frequent interactions with members of the public and community partners.

Essential duties:

Perform a wide range of administrative functions to support daily

operations of the St. Johnsbury Probation and Parole Office, including reception, mail processing, and telephone communication

Serve as a professional point of contact for members of the public,

supervised individuals, and community partners

Process, maintain, and safeguard legal documents in accordance with

departmental policies and statutory requirements

Ensure accurate and timely booking and release entries for all daily

intakes and releases

Monitor office expenditures, process purchase requests, track

invoices, and maintain financial records

Assist the District Manager with quarterly budget reviews and

preparation for future fiscal year planning

Process confidential record check requests for offenders,

volunteers, and employees while adhering to strict confidentiality standards

Navigate recruitment and payroll systems to support personnel

actions, manage recruitment lists, and review timesheets for accuracy

Maintain office equipment inventory and coordinate quarterly site

visits with Information Technology staff

Maintain supervised individual case files and ensure documentation

is complete, accurate, and properly stored

Process expungement and sealing of supervised individual records in

compliance with legal requirements

Submit, record, and track supervision fees in accordance with

established procedures

Utilize the Vermont Judicial Portal and Odyssey File and Serve for

court-related documentation and filings

Collaborate with courts, attorneys, law enforcement agencies, and

community partners to support case flow and office operations

Provide clear, professional communication and high-quality customer

service in a public-facing environment

Work independently, manage multiple priorities, and maintain

accuracy in a fast-paced setting

Uphold confidentiality requirements and demonstrate sound ethical

judgment in all duties

If you would like more information about this position, please contact.

Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization.

One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization.

Two years of full-time college level study OR an associate\'s degree or higher in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

Three years or more of full-time college level study OR a bachelor\'s degree in accounting, business or public administration, office administration or a related field.

One (1) year or more of experience as an Administrative Services Coordinator I with the State of Vermont.

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for othersto provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

DOC PREA (Prison Rape Elimination Act) Requirements

In accordance with federal regulation, any person applying for employment in the Department of Corrections must provide relevant information. Previous institutional employers will be contacted and required to provide information regarding substantiated incidences of sexual abuse or resignation during a pending investigation of an allegation of sexual abuse. By submitting this online job application, you certify all information furnished is true and complete. The information you provide in accordance with this regulation may be used, and previous employers may be contacted for the purpose of investigating and verifying your work history.

Conviction History Requirements:Candidates who have any felony conviction record or who, within the past five (5) years, have been placed under supervision or sanctioned for a misdemeanor conviction must receive a waiver from the Commissioner of Corrections in order to be considered for employment. You may access the application and correspondin

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