Facilities Manager - Operations Controls
Job ID
6615
Location
SLAC - Menlo Park, CA
Full-Time
Regular
SLAC Job Postings
Position Overview :
This role serves as an operational leadership and coordination position within the Facilities Operations and Control (FOC). The role is responsible for managing and coordinating day-to-day FOC activities, ensuring consistent operational execution across all F&O systems and departmental interfaces. The position provides oversight of workflow management, implementation of procedural processes, development of new operational programs, and continuous improvement of existing institutional procedures.
A key function of this role is to enhance and optimize tools used to manage FOC activities, including CMMS platforms, operational dashboards, workflows, and communication systems. The position is accountable for evaluating current processes, identifying gaps, standardizing methodologies, and driving efficiency across FOC operations.
The role is also responsible for the training and development of FOC team members, including creation of training materials, documentation, onboarding content, and procedural guidance to ensure consistent and reliable performance across the team.
This position leads and manages operational stability projects for all F&O systems¿such as Building Management Systems (BMS), utilities, mechanical systems, electrical systems, and sitewide infrastructure¿ensuring cross-department alignment, proper communication, and structured execution. This position reports directly to the Operations Director and plays a critical part in supporting organizational decision-making, operational readiness, and long-range process improvement.
Your specific responsibilities include:
Oversee and manage assigned staff engaged in facilities management or building/equipment maintenance.
Day-to-day operational management and coordination of FOC activities, ensuring consistent execution and proper communication across F&O shops, Engineering, and site stakeholders. This includes oversight of daily tasking, workflow management, procedural adherence, and review of operational performance.
Implementation, development, and improvement of operational processes and programs, including enhancement of CMMS tools, dashboards, workflow systems, templates, and performance-tracking tools. Conducts review of institutional procedures and introduces standardized documentation, SOPs, and training programs.
Project coordination for operational stability initiatives across all F&O systems¿mechanical, electrical, utilities, controls, and infrastructure. Supports training of team members, development of new operational programs, and ensures alignment with organizational priorities. Provides updates and escalations directly to the Operations Director.
Coordinate daily activities of assigned shop(s), including: scheduling and assigning work to staff and directing and leading workers in completing assigned work; monitoring work and project activity progress, making necessary changes; completing performance evaluations of assigned staff; performing quality assurance checks, and coordinating health and safety programs and training.
Track budget for area of responsibility, and provide time and workforce needs and estimates to higher level management based on cost analyses, ensuring work is completed according to stipulated price and agreement.
Implement, interpret, and manage policies and procedures pertaining to operations and facilities management.
Manage service contracts as applicable.
Coordinate activities, construction, and renovation with Stanford staff, subcontractors, and/or vendors. Support assigned project activities; ensure compliance with larger unit goals.
To be successful in this position you will bring:
A combination of education, training and experience performing responsibilities similar to those listed above.
Ability to coordinate daily activities including work scheduling, quality assurance, program validation, monitoring of maintenance activities, and supervision of personnel.
Demonstrated experience working with subcontractors/vendors and demonstrated ability to monitor project activities and ensure compliance with internal/external regulations.
Demonstrated experience analyzing and interpreting policies.
Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.
Ability to follow written and verbal directions and communicate those instructions to others.
SLAC manager competencies:
Results through Others: Achieves expected results by effectively delegating and managing the work of others.
Aligns Priorities: Ensures planning and prioritization of resources and work efforts; ensures alignment of direct and matrix reports to support organizational goals and business plans.
Applies Lab Acumen: Maintains understanding of lab efforts and direction as well as current research and trends, considers technology and customer impacts, and contributes relevant, informed ideas to lab growth.
Navigates Complexity: Manages a multitude of information and complex circumstances to discern what is most important; demonstrates effective problem-solving, decision-making, and takes appropriate action, even in difficult situations or with conflicting data.
Builds Trust: Earns trust and credibility from team members, peers and stakeholders; demonstrates SLAC values of respect and integrity.
Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve team, department/directorate and lab goals.
Communication: Ensures effective information flow to various audiences; delivers clear and appropriate written and verbal communications; makes clear and impactful presentations to a variety of internal and external audiences.
Self-Awareness: Seeks feedback from others and takes ownership of, and actions to address what is learned; recognizes impact on others and adjusts as needed; pursues continuous learning opportunities; implements a meaningful development plan.
Team Effectiveness: Effectively motivates team members and fosters a diverse and collaborative team environment; leverages team members¿ strengths for overall team effectiveness; incorporates insights to improve team operations.
Purpose & Vision: Articulates a clear vision of expected outcomes; inspires others to execute work plans and feel a sense of purpose and ownership for the mission.
Physical requirements and working conditions:
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Given the nature of this position, SLAC will require onsite work.
Work Standards :
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned.Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1¿General Policy and Responsibilities:http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
Classification Title: Facilities Services Manager 1
Grade: I, Job code: 4361
Employment Duration: Regular Continuing
The expected pay range for this position is $106,293 - $136,984 per annum. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.
