Administrative Assistant to the Director
Print (https://www.governmentjobs.com/careers/minneapolismn/jobs/newprint/5199493)
Apply
?
Administrative Assistant to the Director
Salary
$62,308.48 - $86,540.48 Annually
Location
Minneapolis, MN
Job Type
Full-time
Job Number
2026-00020
Department
Civil Rights
Division
Civil Rts Administration
Opening Date
01/21/2026
Closing Date
2/9/2026 11:59 PM Central
FLSA
Non-Exempt
Bargaining Unit
CPE
Description
Benefits
Questions
Position Description
This position provides comprehensive support that enhances the director's efficiency and effectiveness in their role, which involves ensuring seamless operations within the office, facilitating clear communication, and managing various administrative tasks. By being organized, proactive, and responsive, the assistant helps to create an environment where the director can focus on strategic initiatives and leadership responsibilities
Job Duties and Responsibilities
Manage the director's calendar, including scheduling meetings, appointments, and travel arrangements.
Streamline scheduling, communication, and workflow to maximize the director's time and focus on high-priority tasks.
Serve as the primary point of contact between the director and internal/external stakeholders, ensuring clear and timely information exchange.
Maintain organized confidential records and files, both physical and digital for department
Maintains awareness of records retention guidelines.
Oversee day-to-day office operations, ensuring efficiency and professionalism.
Handle inquiries, prioritize urgent matters, and assist with various administrative tasks. Provide smooth communication between external and internal contacts.
Assist with special projects and initiatives as directed by the Director.
Maintain confidentiality of sensitive information and handle matters with discretion.
Anticipate the needs of the director and the team, proactively addressing challenges and providing solutions.
Assist in tracking departmental budgets, processing invoices, and managing expenses. Coordinate and process financial functions including processing invoices, deposits, payments, contracts, reimbursement, and p-card activities.
Assist in data entry and management for databases or project management tools.
Provide on-boarding and set up for new department employees as well as handle separation tasks for employees departing from the City. Assist in department HR administrative duties.
WORK LOCATION
This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely
and some days working in the office.
WORKING CONDITIONS
Normal office environment
Required Qualifications
MINIMUM EDUCATION
Bachelors in Public Administration, Business Administration, or related field.
MINIMUM EXPERIENCE
Three years of progressive experience which includes the supporting of an executive
EQUIVALENCY
An equivalent combination of education and highly related experience in a similar environment may be considered.
LICENSES/CERTIFICATES
None required
SELECTION PROCESS:
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
BACKGROUND CHECK:
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
UNION REPRESENTATION:
This position is represented by bargaining unit CPE - Professional Employees (MPEA). Review Rules here: https://www.minneapolismn.gov/government/departments/hr/labor-agreements/
ELIGIBLE LIST STATEMENT:
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire 2 months after it has been established.
INTERVIEW SELECTION:
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills and Abilities
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in office software (e.g., Microsoft Office Suite).
Previous experience in an administrative role, preferably supporting executives.
Ability to work independently and as part of a team.
Detail-oriented and proactive.
Professional demeanor with a strong sense of confidentiality.
Adaptable and able to thrive in a fast-paced environment.
Very strong interpersonal skills and the ability to build relationships with stakeholders including staff, City Council, community members, etc.
Proven ability to handle confidential information with discretion, be adaptable to competing demands, and demonstrate the highest level of customer service and response.
Strong written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.
The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.
Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page (http://www.minneapolismn.gov/hr/benefits/WCMS1Q-066289) .
Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design (http://cityofminneapolis.welcometomedica.com/page/61) with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
Life insurance
The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements (http://www.minneapolismn.gov/hr/laboragreements/index.htm) .
Paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.
Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).
Transportation
Eligible City employees may choose to participate in the following transportation programs:
Metropass: TheMetropass (http://www.minneapolismn.gov/hr/benefits/trans/benefits_pre-tax-transit) program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
Parking or Van Pool:The City of MinneapolisTransportation Benefits Plan (http://www.minneapolismn.gov/hr/benefits/trans/WCMS1P-113620) gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.
Learning and development
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine's, and St. Mary's University of Minnesota are available to City employees.
Other perks
Employees can also take advantage of flexible spending accounts, theEmotional Wellbeing Solutions (https://www.minneapolismn.gov/government/departments/hr/benefits-wellness/) , health club discounts and more.
01
How did you find out about this position? (Select all that apply)
Recruiter
City of Minneapolis website
City of Minneapolis employee
City of Minneapolis job interest card
City of Minneapolis Career Opportunities Bulletin
Friend or family member
League of Minnesota Cities website
Diversityjobs.com website
Governmentjobs.com website
Indeed.com website
Minnesotajobs.com website
Minnesota Council of Nonprofits Website
Other website
LinkedIn
Twitter
Facebook
Other social media site
Newspaper
Other media
College or University
Community organization
Job Fair
Professional association
Site Visit
02
Please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association).
03
Please describe your experience supporting an executive. Include years of experience, your role and a summary of the work you regularly completed.
04
Please describe your experience in coordinating and processing an organization or department's financial functions including tracking departmental budgets, processing invoices, and managing expenses. Include years of experience, your role and a summary of the work you regularly completed.
Required Question
Employer
City of Minneapolis
Address
350 South 5th Street
Room 1
Minneapolis, Minnesota, 55415
Phone
(612) 673-2282
Website
http://www.minneapolismn.gov/jobs
Apply
Please verify your email addressVerify Email
