Office Assistant

Automation and Control Strategies Group, INC. dba ACS Professional Staffing • Everett, WA • 3h ago

Location: Everett, Washington

Type: Contract

Job #8375

Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. This Office Assistant position in the Executive Department will greet department visitors and perform a variety of office support activities, including preparing documents, assisting with scheduling, maintaining organization, processing files, and completing other related tasks. This full-time position is located in Everett, WA. Pay range: $22.96 - $26.09 Benefits:

Sick Leave: One hour of paid sick leave for every 40-hours worked (sick leave can be used after 90-days of employment)

EAP: Employee Assistance Program

Benefit Options Available: Medical, Dental, Vision, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (eligible after one year and 1,000 hours worked - employer match up to 4%)

Other benefits include the following: Calm App, LifeBalance Discount Program

Responsibilities:

Provides general administrative support to the Executive Department/Office of the CEO.

Provides handling of communications (phone, email, and mail).

Updates and maintains activity/document logs and trackers.

May arrange for travel, provide scheduling assistance and process purchases.

Supports meeting preparation, technology, and logistics, and coordinates special events and projects.

Performs general administrative tasks for the department. This includes data entry, word processing, records reconciliation and management, including confidential records and information.

Provides administrative support for department projects.

Prepares documents, maintains filing systems, scans and organizes department materials and records.

Performs other duties of a similar nature.

Requirements:

2+ years of experience as a receptionist or office assistant and preferably assisting executive leadership.

2+ years of general office experience.

2+ years of experience using Outlook, Word, and Excel.

Demonstrating courtesy, sensitivity, and respect in all interactions.

Reliable attendance and ability to work on site.

Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions.

Professionally handling stress and interactions with others.

Managing multiple tasks simultaneously and effectively and adjusting to changing priorities.

Exercising good judgment, to discern when to take problems to a higher authority for resolution or guidance.

Proficiency with Microsoft Office tools, email, and other office software applications.

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position. Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship. ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested. If you have any questions about the job posting, please contact recruiting@acsprostaffing.com If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com

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