Benefits and Leave Specialist

TOTE Resources LLC • Tacoma, WA • 15h ago

Summary: The Benefits and Leave Specialist supports the administration of employee benefits programs and leave of absence processes across the organization. This role ensures compliance with federal and state regulations, delivers high-quality employee service, and partners closely with HR, Payroll, Legal, and external vendors to maintain accurate and efficient program execution. Essential Duties and Responsibilities: Coordinate and administer all company benefit plans including medical, dental, vision, life, disability, and wellness programs. Serves as first point of contact for employee related benefits, eligibility, and enrollment. Coordinate and administer leave of absence programs including FMLA, state leaves, personal leaves, ADA accommodations. Partners with third party administrators to ensure timely communication and accurate leave tracking. Processes and validate benefits monthly invoicing, HRIS changes, annual enrollment elections for all companies. Support employee onboarding and offboarding processes related to benefits and COBRA. Conducts audits on HRIS and vendor data for accuracy. Partners with employees on life events. Responsible for monthly wellness newsletters, scorecards, and payment coordination. Primary owner of annual benefits fairs and events across geographies, to include vendor coordination and on-site activities. Provide guidance to employees regarding benefit options, enrollment, and changes. Stay current with federal, state, and local laws and regulations related to benefits and leave of absence. Execute communication strategies to educate employees about their benefits. Conduct workshops or training sessions to help employees understand their total compensation packages. Generate, analyze, and maintain reports for benefits utilization, leaves, and compliance metrics. Present findings and recommendations to senior management. Support special projects, as needed. Qualifications: 2-4 years' experience in benefits administration and/or leave of absence coordination to include multi-state administration. Experience working with HRIS and benefits administration platforms Strong understanding of FMLA, ADA, and state-specific leave laws Strong interpersonal and professional verbal and written communication skills. Customer-service mindset with a focus on colleague experience. Ability to analyze and interpret data to identify trends, patterns, and insights that inform strategic decisions. Attention to detail and follow-up skills. Excellent organization and time-management abilities. Ability to work independently and collaboratively across multiple levels in the organization. Passion for results and ability to work in a fast-paced environment. Ability to understand, interpret and assess relevant labor laws and regulations for legal compliance. Ability to maintain confidentiality and handle sensitive information. Proficient in Microsoft Office Suite (Excel, Outlook, Word) and HRIS systems. Education" Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience), preferred. Certification: PHR preferred. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to sit and use hands to operate computer controls, calculators, and telephones. The employee is occasionally required to stand, walk, and reach with hands and arms, and perform duties at a marine terminal or aboard a commercial vessel. The employee must occasionally lift and/or move up

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