Accounts Payable Specialist

Robert Half • Katy, TX • 14h ago

Description - Prepare all invoices, reviewing for discounts and verifying purchase order dollars and quantity amounts utilizing two-way or three-way matching processes: invoice, purchase order and receiver. Invoices with discounts must be entered and paid in a short time frame.

Review all invoices for proper sales and use taxation on questionable items and adjust invoices if necessary to accurately reflect the required taxes

Interact with associates at all levels of the company for verification and resolution of receipt and pricing issues

Maintain proper approval for non-purchase order invoices, complying with the Financial Limits of Authority

Ensure timely payments, which include organization, follow-up, and escalation as needed

Work with department to identify processes for improvement

Timely response and resolution to supplier inquiries

Open and allocate the daily mail, preparing the invoices for daily processing

Request vendor statements to reconcile, research, and resolve discrepancies

File documents; hard and soft - filing and imaging

Comply with financial policies, procedures, and contractual requirements

Maintain and update the vendor master, including verification of federal identification numbers

Issue vendor checks weekly and prepare manual checks as necessary

Set up wire/ACH payments weekly and prepare manual payments as necessary

Set up Pcard payments weekly

Review, analyse, and clear invoices that appear on invoice hold report, with supervisor assistance as needed

Work with AP Supervisor during month-end closing process to determine needed accruals for payables

Assist with AP audit activities including annual audit, sales and use tax audits

Assist with training and serve as mentor to Accounts Payable Clerks

Serve as backup for Accounts Payable Supervisor, including month-end close

Other duties as assigned Requirements Oracle, Microsoft Excel, Accounts Payable (AP), Month End Close, Account Reconciliation, 3 Way Matching

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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