Description
INTRODUCTION
Interested in working in aviation? Are you looking for a job with stability and growth opportunities? If you are looking for a career with growth potential and work well in a fast-paced, team-oriented environment, we want to speak to you!
Perks of the job:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Vision insurance
Paid time off
Growth potential
WHY WORK FOR PRIMEFLIGHT?
We are committed to being a leading provider of commercial services within the aviation industry
Our teams focus on maintaining a positive working environment and treating all team members with respect
With more than 200 locations across the world, we offer opportunities for career progression
Enjoy a competitive pay scale
ABOUT US
We perform a wide range of airport support services globally on behalf of commercial airlines. Join us for a rewarding career in the aviation industry!
ACCOUNTS PAYABLE SPECIALIST AT PRIMEFLIGHT
The Accounts Payable Specialist is responsible for accurately reviewing, verifying, and processing vendor invoices, ensuring timely and compliant payments, and maintaining up to date financial records. This role will also assist with account reconciliations and support cross-functional collaboration with billing, collections, and controller teams. The ideal candidate is detail-oriented, highly organized, and demonstrates a strong understanding of core accounting principles.
RESPONSIBILITIES
Process a high volume of vendor invoices accurately and efficiently, ensuring adherence to company policies and procedures
Verify invoice details, including prices, quantities, and payment terms, to minimize discrepancies and errors
Code invoices with the appropriate account codes and cost centers, facilitating accurate financial reporting
Obtain necessary approvals and signatures for invoices before processing payments
Collaborate with procurement and receiving departments to resolve discrepancies between purchase orders, delivery receipts, and invoices
Reconcile vendor statements and follow up on any outstanding balances or discrepancies
Communicate with vendors to address payment inquiries, resolve issues, and maintain positive vendor relationships
Assist in month-end and year-end closing activities related to accounts payable
Ensure compliance with tax regulations and reporting requirements for vendor payments
Process employee expense reports and reimbursements in a timely manner
Maintain organized and accurate electronic and physical records of invoices and payment documentation
Assist in the preparation of audit requests and provide documentation as needed during financial audits
Contribute to process improvements and automation initiatives to enhance efficiency in accounts payable operations
Stay informed about changes in accounting standards and industry best practices related to accounts payable
Generate reports on accounts payable metrics, aging reports, and payment status for review by the Accounts Payable Manager and senior management
Ensure compliance with relevant laws, regulations and internal controls
Building relationships with clients and internal departments for smooth operations
Perform any additional duties as assigned by management
QUALIFICATIONS
18 years of age or older
Eligible to work in the United States
Ability to work in office, onsite, Monday-Friday
Communicate effectively in English (reading, writing, speaking)
Must have a valid state-issued driver's license with an acceptable driving record
Proven experience working in accounts payable or a similar financial role
Excellent attention to detail and accuracy in data entry
Ability to prioritize tasks and meet deadlines in a fast-paced environment
2 Years of Accounts Receivable or Accounts Payable Experience
Proficiency in Microsoft Excel and other office applications
Strong understanding of accounting principles and practices
Bilingual in English/Spanish a plus
Effectively communicate with colleagues and clients, both in-person and through electronic means
Pass a background check and drug screen
Must be flexible to work extended hours on occasion to support our field operations
To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.
PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:
Ability to lift up to 25 pounds
Position is generally sedentary, sitting for long periods of time
Be able to hear and respond to the spoken voice and to audible alarms
Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)
The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.
PrimeFlight Aviation Services, Inc. is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Services, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.
SMS/Text Communications
By providing your mobile number and opting in, you consent to receive SMS messages from PrimeFlight related solely to recruiting and employment opportunities, such as job postings, application status updates, or interview scheduling. Consent is voluntary and not a condition of applying for employment. Message frequency may vary. Standard message and data rates may apply. Reply STOP to opt out or HELP for assistance. Carriers are not liable for delayed or undelivered messages. Numbers will be used in accordance with this Privacy Policy and not shared for marketing without consent.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
