AMO, an Akima company, is looking to hire some Administrative Assistant to join an existing team our of Dahlgren, VA In this position you will providing administrative support specifically dedicated to the requirements of the Project Team, Program Office, Department and Corporate Offices with a wide variety of complex, conscientious, and confidential administrative duties.
To join our team of outstanding professionals, apply today!
Responsibilities
Working independently on requirements with limited supervision.
Managing executive office, coordinating actions with executive staff, and maintaining accountability for documentation.
Collecting, analyzing, and researching data for assigned projects.
Preparing briefing material, charts, graphs, and other presentation material independently.
Making administrative decisions providing completed projects/assignments.
Handling correspondence not requiring personal attention of Government managers.
Assisting in development and preparation of administrative/staff reports.
Performing quality assurance with report completeness.
Utilizing graphics or desktop publishing software for preparation of presentations.
Reviewing and summarizing reports/documents for Government manager directing attention to actions needed or concerns.
Assisting in assignments to management.
Providing high level customer assistance.
Establishing and maintaining Standard Operating Procedures (SOP's) for administrative duties.
May function in a lead role and provide guidance and direction to lower-level employees in the Program Office or Department.
Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with Clerical, secretarial, and administrative tasking.
Assistance in completing tasking when accessible software is not available or compatible to current office equipment.
Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel.
Describing various illustrative materials such as pictures, charts, drawings, and symbols.
Assisting with reading and signing hard copy documents.
Completion of electronic training.
Timekeeping entry and approvals.
Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers.
Research of creative and innovative technological solutions that lead to greater independence.
Guide employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve.
Transporting impaired employees to meetings and training events utilizing government vehicles.
In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll.
The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
Qualifications
Active DoD Secret clearance (or be a US Citizen able to obtain and maintain one).
Six (6) years of experience creating and maintaining documentation and data management systems (of which at least four (4) years involved supporting Federal Government programs).
Experience executing and leading tasks associated with mid-executive level (such as SES/Flag Officer, O-6 military, GS-15 civilian) and general administrative support in all facets of administration.
Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook & Access) & Adobe.
Ability to @type 40 words per minute.
Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.
Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing multiple calendars, and scheduling appointments.
Experience with:
Taking notes and converting into formal meeting minutes.
Editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government formats.
Receiving and greeting visitors professionally.
Handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials.
Providing daily oversight and direction to support teams.
Training/mentoring subordinate personnel on policies and other duties.
Team building and conflict resolution.
Job ID
2026-21217
Work Type
On-Site
Company Description
Work Where it Matters
Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders , AMO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers , AMO delivers innovative administrative support services that streamline operations, and enhance productivity.
As an AMO employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).
