About Lumen
Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People power progress.
We're looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.
The Role
The Administrative Assistant IV provides advanced, high impact administrative and operational support to Public Sector executives. This role requires exceptional organization, proactive problem-solving, independent judgment, and the ability to manage sensitive information with the highest level of discretion. The ideal candidate is detail oriented, tech savvy, customer focused, and thrives in a mission-driven environment.
The Main Responsibilities
Executive & Team Support
Manage complex executive calendars, including cross-department coordination, leadership meetings, customer engagements, and time sensitive commitments.
Handle travel arrangements, itineraries, expense reporting, meeting logistics, and event planning.
Prepare and edit presentations, briefings, and executive communications with accuracy and professionalism.
Data & Documentation Management
Maintain team SharePoint sites, document repositories, org charts, distribution lists, and workflow trackers.
Assist with onboarding activities and contact routing.
Maintain confidentiality of highly sensitive information, including personnel records and customer material.
Communication & Stakeholder Engagement
Serve as a primary point of contact for internal stakeholders, external partners, and government customers.
Draft and refine internal communications, announcements, and scheduling messages on behalf of leaders.
What We Look For in a Candidate
Bachelors' degree or equivalent
5+ years' recent experience working with or supporting a senior executive, or equivalent experience
Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
Effective organizational skills with focus on confidentiality, accuracy and attention to detail
Excellent verbal and written communication skills
Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making
Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
Experience working for a global company; coordinating between various time zones
Able to provide support to a widely dispersed team
Proficient in Microsoft Office products - Outlook, Word, Excel, PowerPoint, etc.
Experience with Zoom, SKYPE and other collaborative meeting forums
Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
Schedule flexibility to work outside of routine hours
Availability for occasional travel to offsite meetings
Compensation
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.
Location Based Pay Ranges:
$48,700 - $65,000 in these states: AL, AR, AZ, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, MS, MT, ND, NE, NM, OH, OK, PA, SC, SD, TN, UT, VT, WI, WV, and WY.
$51,188 - $68,250 in these states: CO, HI, MI, MN, NC, NH, NV, OR, and RI.
$53,625 - $71,500 in these states: AK, CA, CT, DC, DE, IL, MA, MD, NJ, NY, TX, VA, and WA.
Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.
Learn more about Lumen's:
Benefits (https://jobs.lumen.com/global/en/benefits-statement)
Bonus Structure
Requisition #: 341169
Background Screening
If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page (https://jobs.lumen.com/global/en/faq) . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Equal Employment Opportunities
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
Disclaimer
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.
