ADMINISTRATIVE ASSISTANT - EXHIBITS
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ADMINISTRATIVE ASSISTANT - EXHIBITS
Salary
$1,848.00 - $2,335.87 Biweekly
Location
Houston
Job Type
Full Time
Job Number
37982
Department
Houston Public Library
Opening Date
01/21/2026
Closing Date
1/29/2026 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED
DIVISION: SPACES
REPORTING LOCATION: MULTIPLE*
WORKDAYS & HOURS: MON. - FRI., 8:00AM - 5:00PM*
*Subject to Change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The Houston Public Library (HPL) is a forward-thinking library organization, situated in the nation's fourth largest city serving a diverse population of 2.2 million people. Houston Public's libraries are trusted community and cultural centers that serve a highly diverse populace. At HPL, we understand that diversity in experiences, perspectives, knowledge, and ideas fuels creativity, broadens knowledge, and helps drive success.
HPL is seeking a highly motivated, talented, and experienced professional to serve as the Administrative Assistant for the Curator of Exhibits. The person in this position will perform varied professional administrative functions. Essential duties and functions of the position include but are not limited to the following:
Provides assistance to HPL Curator including compiling information and data.
Assists with research, planning, and organization of exhibitions.
Write, edit, and assist in the production of exhibition-related materials, including gallery guides and extended object labels.
Drafts correspondence, loan correspondence with collectors and artists, related programming, maintaining exhibition schedules, budgeting, and special projects.
Assists with light preparatory work, installation and de-installation of exhibitions in the Julia Ideson Building, the Gregory Campus, and various neighborhood libraries.
Assists with budget preparation and monitoring.
Performs other duties as necessary to support the curator.
May require occasional Saturdays or evenings for programs, tours, or receptions.
Please provide a Cover Letter and Resume with the online application.
WORKING CONDITIONS
Position requires stooping and bending; lifting of library materials up to 20 pounds. Must be able to move freely throughout the library to file/retrieve library materials. Must be able to effectively communicate orally and in writing.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's Degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
One (1) year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference will be given to candidates with experience in an executive administrative capacity to senior-level managers and experience in the following:
Demonstrated ability to work independently to complete tasks/projects and manager projects simultaneously.
Strong and effective written and verbal communication skills.
Proven experience working collaboratively and proven experience achieving results.
Strong proficiency in using office applications including Word, Excel, and PowerPoint.
Strong organizational and time management skills.
Knowledge of Houston and Texas History, African American Studies, and/or Latino or Hispanic Studies a plus.
Knowledge of SketchUp, Adobe InDesign, and Adobe Photoshop a plus.
A valid Texas driver's license and compliance with the City of Houston's policy on driving (AP 2-2) preferred.
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
None
SAFETY IMPACT POSITION YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 17
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-1472).
If you need special services or accommodations, call ( 832-393-1472 ). (TTY 7-1-1 )
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
What's the highest level of education you have completed and been awarded a diploma or degree?
12th Grade or Less
High School Diploma or GED
Associate's Degree
Bachelor's Degree or higher
03
Did you complete your Bachelor's degree in one of the areas listed below?:
Business Administration
Liberal Arts
Other
DId not complete my degree.
04
Please describe your administrative experience. If you have none, please put N/A
05
How many years of Professional Administrative experience do you possess? (your experience will be verified)
No Experience
Less than 6 months
6 months to less than 1 year
1 year to less than 3 years
3 years to less than 5 years
5 or more years
06
Which of the following duties do you have at least 1 years of experience performing? (Check all that apply)
Support executive management team as needed
Represent the team at executive functions internally and externally
Project Management
General office and administrative skills
Monitoring Budgets
Respond to written inquiries
None of the Above
07
Please indicate your level of proficiency with the Microsoft Office Suite.
BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.
INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.
ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.
None
08
Please describe your experience working in exhibits, history, or libraries. If you have none, please put N/A
09
Are you currently a Houston Library Department employee?
Yes
No
10
Please indicate languages, other than English, in which you are fluent (reading, writing, and/or speaking). Check all that apply:
Spanish
Chinese
Vietnamese
Arabic
French
Other Language
I am not bilingual
11
Have you entered all your quantifiable work experience and education on your application?
Yes
No
Required Question
