K-8th Grade Administrative Support

Mystic Valley Regional Charter School • Malden, MA • 2h ago

Description

The Assistant to the Assistant Director is responsible for helping the Assistant Director and lower school administrative team to more effectively and efficiently accomplish the school's mission and annual goals. Additional responsibilities include the oversight of select school-wide administrative support efforts.

Primary Duties and Responsibilities Lower School Administrative Support Management of Main Office

Through interaction with staff and students, report issues of concern to relevant assistant director and/or school administration

Assists in providing disciplinary intervention when appropriate

Ensure students in office for behavioral reasons remain quiet and on task, completing assignments sent by the teacher

Providing alternative work in the event the student doesn't arrive with an assignment or refuses to complete that assignment

Proactively communicates results of minor to moderate office visits to relevant teacher(s) and parents

Evaluates and determines whether an office visit resulted from a minor to moderate infraction, or a more severe infraction and whether that infraction requires the attention of the Assistant Director

Collect uniform infraction forms, assign consequences as necessary for mild to moderate infractions

Is knowledgeable in all school policies and procedures and enforces them when necessary

Screen phone calls, mail, and visitors, and directs them to the appropriate resource

Facilitates dialogue between teachers and the assistant director

Project Management and Execution

Facilitate the projector check-out process

Manage building locker space and remedy issues that may arise

Manages and completes administrative projects, as assigned by the leadership team, including but not limited to:

Mailing attendance notices

Mailing suspension notices

Mailing additional academic documents, when requested

Academic concern meetings

Preparation of school reports

Student incentive programs

Monitor faculty/staff sign-in/out sheet and bring concerns to the attention of the assistant director

Accesses and manages the schedule and calendar for the relevant assistant director

Coordinates and monitors summer projects

Creates purchase orders in conjunction with the assistant director and oversees the process of submitting them to the business office

Assigning detentions and communicating attendance to detention proctor

Creates and submits IT and Facilities Help Desk tickets, as necessary within building

Provide periodic administrative support and coverage at before- or after-school events as needed

Sorting, filing, data collecting, distributing, organizing materials as necessary in conjunction with the assistant director

Complete projects for Assistant Director or other lower school administration as called upon

Manage the morning announcement process, in conjunction with school administration

Knowledge and/or skills required for performance of the job

Ability to maintain a strong level of confidentiality and professionalism.

Excellent oral and written communication skills.

An ability to support and adhere to school policy and process.

Proven track record in assertively managing projects and ensuring others follow through on assigned tasks.

Excellent skills in Microsoft Office (or equivalent) proficiencies, particularly related to document formatting and advanced functions.

Proficient in utilizing the school's Student Information Management System

Outstanding organizational and planning skills.

Problem solving and analytical abilities.

Strong attention to detail and accuracy.

Excellent judgment and decision-making skills.

Flexible and adaptable.

Collaborative and team centric.

12 month position.

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