Position Description

This position provides direct assistance with day-to-day operations, ensures the smooth functioning of the main office, and oversees select school-wide administrative support initiatives.

Primary Duties and Responsibilities

Lower School Administrative Support

Support the efficient management of the Lower School Main Office.

Serve as a point of contact for staff and students, reporting concerns to the appropriate Assistant Director and/or school administration.

Provide disciplinary support when needed, ensuring that students in the office for behavioral reasons remain quiet, focused, and engaged with assigned work.

Supply appropriate alternative assignments if students arrive unprepared or decline to complete assigned work.

Communicate promptly with teachers and parents regarding outcomes of minor to moderate behavioral office visits.

Assess the severity of infractions and determine whether they require escalation to the Assistant Director.

Collect uniform infraction forms, assign appropriate consequences for minor to moderate violations, and maintain accurate records.

Apply knowledge of school policies and procedures to enforce rules fairly and consistently.

Screen and direct incoming phone calls, mail, and visitors to the proper resources.

Facilitate clear communication between teachers and the Assistant Director.

Project Management and Administrative Execution

Oversee and facilitate the projector check-out process.

Manage building locker assignments and resolve related concerns.

Execute administrative projects assigned by the leadership team, including but not limited to:

Mailing attendance and suspension notices.

Sending academic documentation as requested.

Coordinating academic concern meetings.

Preparing reports for school administration.

Assisting with student incentive programs.

Monitor faculty/staff sign-in and sign-out sheets, raising concerns to the Assistant Director when necessary.

Manage the Assistant Director's schedule and calendar.

Coordinate and monitor summer projects and related tasks.

Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office.

Assign detentions and communicate attendance updates to the detention proctor.

Submit IT and Facilities Help Desk tickets as needed for building-related issues.

Provide administrative support at select before- or after-school events.

Perform general clerical and organizational tasks such as filing, data collection, sorting, and distribution of materials.

Coordinate and manage the morning announcements process in collaboration with school administration.

Knowledge, Skills, and Abilities

Ability to maintain a high degree of confidentiality and professionalism.

Strong oral and written communication skills.

Commitment to supporting and upholding school policies and procedures.

Demonstrated ability to manage projects proactively and ensure timely follow-through.

Proficiency in Microsoft Office (or equivalent), particularly in document formatting and advanced functions.

Skilled in using the school's Student Information Management System.

Exceptional organizational, planning, and time-management skills.

Strong analytical, problem-solving, and decision-making abilities.

Keen attention to detail and accuracy.

Flexible, adaptable, and able to prioritize competing demands.

Team-oriented with a collaborative mindset.

Position Details

This is a full-time, 12-month position.

Mystic Valley Regional Charter School

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