Executive Administrative Assistant

Aston Carter • Baltimore, MD • 3h ago

Job Title: Executive Administrative AssistantJob Description

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support multiple attorneys by managing complex calendars, coordinating travel arrangements, and maintaining communication. This role is pivotal in ensuring the smooth operation of our legal department.

Responsibilities

Manage complex calendars for multiple attorneys, including scheduling meetings, hearings, and internal consultations.

Coordinate travel arrangements and prepare detailed itineraries, expense reports, and reimbursements.

Process incoming calls, emails, and correspondence; respond or escalate appropriately.

Maintain organized electronic and physical filing systems aligned with institutional legal records protocols.

Serve as a central point of contact for internal departments, faculty, staff, and external partners.

Coordinate department-wide initiatives, trainings, and events.

Monitor incoming requests and prioritize actions to ensure timely follow-through.

Support the creation and upkeep of department policies, procedures, and compliance tracking tools.

Assist with onboarding and training of new staff or student assistants.

Essential Skills

Administrative support

Administration

Clerical

Administrative assistance

Executive assistance

Executive support

Executive Assistant experience

Calendar Management

Proficiency in Microsoft Office Suite and Microsoft Excel

Additional Skills & Qualifications

Bachelor's Degree with 5 years of experience

8-10 years of progressively responsible administrative experience

Experience supporting legal professionals or senior-level leadership is preferred

Strong proficiency in Adobe and document management systems

Preferably with experience in the legal realm or higher education

Work Environment

This is an on-site, full-time position based in Baltimore, MD, with working hours from 8 AM to 5 PM. Parking is not included. The role offers a contract opportunity with the potential to transition to a permanent position based on performance.

Job Type & Location

This is a Contract position based out of Baltimore, MD.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Baltimore,MD.

Application Deadline

This position is anticipated to close on Feb 3, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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