ABOUT US
At HUB International, we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.
HUB is a global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and almost 20,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.
Position Overview
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to our Executive Vice President of Technology and Operations and their leadership team. This role requires an experienced professional who can work independently, manage complex schedules, and handle confidential information with discretion. The ideal candidate will serve as a trusted partner to the executive while providing additional support to the Technology and Operations departments as needed.
Key Responsibilities
Calendar and Meeting Management
Manage and maintain calendars, making decisions about scheduling priorities and meeting arrangements
Coordinate and schedule meetings with internal and external stakeholders
Anticipate scheduling conflicts and proactively resolve them
Travel Coordination
Arrange domestic travel itineraries
Anticipate potential travel obstacles and develop contingency plans
Ensure all travel arrangements align with company policies
Communication Management
Screen and prioritize incoming emails and telephone calls
Exercise sound judgment in determining appropriate responses and timing
Compose professional correspondence on behalf of the team
Maintain confidentiality of sensitive communications
Financial and Administrative Tasks
Prepare and maintain expense reports with accuracy and attention to detail
Reconcile accounts and ensure timely processing
Review and audit data for accuracy and completion
Project and Event Coordination
Create polished presentations and documents using Microsoft Office Suite
Coordinate and assist with planning departmental events
Manage multiple projects simultaneously while meeting deadlines
Take ownership of ad hoc assignments and special projects
Team Support
Provide backup coverage for Reception and other Administrative Assistants
Collaborate with team members in a fast-paced environment
Support department needs as they arise
Required Qualifications
Experience
Minimum 2-3 years of administrative experience
High school diploma or equivalent required; bachelor's degree preferred
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to create professional presentations and documents
Core Competencies
Strong organizational and time management skills
Excellent interpersonal and communication abilities (both verbal and written)
Professional presence and business acumen
Strong attention to detail and accuracy
Ability to adapt quickly to changing priorities
Capacity to work independently while functioning as an effective team player
High degree of initiative and self-motivation
Personal Attributes
Positive attitude and energetic personality
Integrity and professionalism
Discretion in handling confidential information
Flexibility and comfort in a dynamic, evolving work environment
Willingness to work overtime when necessary
JOIN OUR TEAM
Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB International , you will be part of a community of learners and doers focused on our Core Values: entrepreneurship, teamwork, integrity, accountability, and service.
Disclosure required under applicable law in California, Colorado, Illinois, Maryland, Minnesota, New York, New Jersey, and Washington states: The expected salary range for this position is $25-$30 hourly and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope and level. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.
Department Information Technology
Required Experience: 2-5 years of relevant experience
Required Travel: Negligible
Required Education: Bachelor's degree (4-year degree)
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program (https://hubinternational.jobs/e-verify/)
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