Administrative Assistant

Koniag Government Services • Poplar, MT • 1w ago

Koniag Advisory Business Solutions, Koniag Government Services company, is seeking an Administrative Assistant to support KABS and our government customer at Poplar, MT. This position requires the candidate to be able to obtain a Public Trust.

This position is covered under the Service Contract Act. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, paid holidays, paid Vacation, paid sick leave and more.

We are seeking a detail-oriented Administrative Assistant to provide comprehensive administrative support to the Chief Executive Officer and Leadership Team at the Fort Peck Service Unit. This role is essential in ensuring smooth operational workflow and effective internal controls while maintaining the highest standards of professionalism and confidentiality.

Essential Functions, Responsibilities & Duties may include, but are not limited to:

Administrative Support:

Coordinate and support the administrative workflow of the Service Unit

Monitor incoming calls, prepare detailed summaries, and track leadership commitments

Establish and maintain organized record-keeping systems to support goals, objectives, policies, and assignments

Serve as a liaison between leadership and staff, facilitating effective communication

Human Resources Support:

Utilize automated HR systems to perform technical and administrative functions

Assist with employee onboarding processes and documentation

Support security clearance processes and employee verification procedures

Maintain accurate time and attendance records for staff

Assist employees with payroll inquiries and leave-related issues

Prepare error notices and coordinate corrections as needed

Financial and Procurement Support:

Assist with travel requisition preparation and processing

Prepare and process purchase, service, and stock requisitions using IHS systems

Maintain accurate financial records and documentation

Support budget tracking and expense monitoring activities

Training and Development:

Develop training materials for staff on payroll, timekeeping, and travel procedures

Conduct training sessions as needed to ensure compliance and efficiency

Create and maintain procedural documentation and guidelines

Required Qualifications:

Education & Experience:

Minimum:

High school diploma or equivalent

Experience:

2-3 years of administrative or office support experience

Experience in healthcare or government settings preferred

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Experience with automated HR and payroll systems

Familiarity with procurement and financial management systems

Strong data entry and record-keeping abilities

Core Competencies:

Excellent written and verbal communication skills

Strong organizational and time management abilities

High attention to detail and accuracy

Ability to handle confidential information with discretion

Problem-solving and analytical thinking skills

Customer service orientation

Ability to work independently and manage multiple priorities

Compliance Requirements:

HIPAA compliance training and adherence required

Background check clearance mandatory

Professional appearance and demeanor required

Computer security protocols compliance

PPE requirements as applicable

Physical Requirements:

Ability to sit for extended periods

Manual dexterity for computer and phone operation

Ability to lift up to 25 pounds occasionally

Clear verbal communication for phone interactions

Work Environment:

Professional healthcare facility environment

Fast-paced, multi-tasking work setting

Regular interaction with leadership, staff, and external contacts

Adherence to all IHS policies and procedures

Application Process:

Qualified candidates should submit:

Complete resume highlighting relevant experience

Cover letter detailing interest and qualifications

Three professional references

Copies of relevant certifications or training

Security Requirement:

Ability to obtain a Public Trust

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com .

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352

Job Details

Job Family SCA Administrative Support and Clerical Occupations

Job Function SCA

Pay Type Hourly

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