Administrative Assistant

Robert Half • Irvine, CA • 9h ago

Description We are looking for a detail-oriented Administrative Assistant to support our construction administration department in Irvine, California. This long-term contract position involves managing project logistics, maintaining documentation, and coordinating communication between teams and stakeholders. The role offers an opportunity to work on-site and contribute to a dynamic environment, with the possibility of transitioning to a regular position.

Responsibilities:

Coordinate schedules, meetings, and dispatch employees to projects as needed.

Maintain accurate documentation, including project plans, reports, and files, ensuring compliance with organizational standards.

Serve as a liaison to relay updates and concerns between managers, teams, and stakeholders.

Monitor task progress and budgets, providing regular status updates to project managers.

Assist with resource allocation to ensure team members have necessary tools and support.

Issue purchase orders using the organization's software and ensure timely processing.

Manage inbound calls and communications to support daily operations.

Perform data entry tasks to maintain organized and up-to-date records.

Support receptionist duties, such as greeting visitors and managing inquiries.

Utilize Microsoft Office tools to create reports, presentations, and other administrative materials. Requirements - Proven experience in administrative roles, ideally within construction or project management environments.

Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

Familiarity with issuing purchase orders and basic accounting principles.

Strong organizational skills with the ability to multitask and adapt to changing priorities.

Effective communication abilities to collaborate with teams and stakeholders.

Attention to detail and accuracy in data entry and documentation tasks.

Ability to work on-site during standard business hours, with some flexibility.

A proactive attitude and willingness to learn new systems and processes. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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