Executive Assistant

Robert Half • San Rafael, CA • 1h ago

Description We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply.

Responsibilities:

Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations.

Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy.

Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication.

Handle confidential information and financial transactions with discretion and integrity.

Maintain and update document management systems, including NetDocuments or similar platforms.

Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment.

Assist with data entry and administrative tasks to support the organization's operations.

Answer inbound calls and provide receptionist duties when required.

Stay updated on relevant software and tools utilized by the firm to enhance efficiency.

Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work. Requirements

Minimum of two years of experience in an executive or administrative assistant role.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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