Administrative Coordinator

Robert Half • New York, NY • 1h ago

Description We are looking for an experienced Administrative Coordinator to support the Offices of the President and Vice President of Development in New York, New York. This is a Contract position requiring a proactive and detail-oriented individual who thrives in an executive office environment. The ideal candidate will handle a variety of administrative tasks with a high level of confidentiality and attention to detail, contributing to the smooth operation of the organization.

Responsibilities:

Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely.

Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials.

Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements.

Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution.

Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements.

Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements.

Process monthly expense reports and invoices, ensuring accurate and timely submissions.

Execute special projects as assigned by the President's Office and Vice President of Development.

Maintain a high level of discretion and confidentiality when managing sensitive information. Requirements - Minimum of 3-5 years of experience supporting C-suite executives in a detail-oriented environment.

Strong organizational skills with the ability to manage multiple priorities effectively.

Exceptional discretion, confidentiality, and integrity in all tasks.

Collaborative and flexible approach to work, with a genuine interest in the organization's mission.

Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

Ability to work independently as well as collaboratively within a team setting.

High level of accuracy and attention to detail in all responsibilities.

Experience with Salesforce is preferred but not required. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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