OnCore Operations Intake Specialist

UPMC • Pittsburgh, PA • 10h ago

Purpose:

Under the direction of the Senior OnCore Administrator, this position is responsible for coordinating the intake and initial setup of clinical research studies within the OnCore Clinical Trials Management System (CTMS). It plays a critical role in supporting clinical research operations by managing the protocol build process. This position serves as a liaison between study teams and external vendors, ensuring timely and accurate setup of protocol shells, study calendars, and budgets. The specialist is responsible for initiating builds, maintaining task lists, implementing quality control processes to ensure data integrity and compliance, and training staff.

Please note that this position is in-office three days per week.

Responsibilities:

Create and configure protocol shells in OnCore for new and existing studies

Input study information received from study teams into OnCore

Manage the study calendar and budget build process within OnCore

Implement quality control (QC) checks to ensure accuracy of calendar and budget details

Build small study specifications directly in OnCore when applicable

Act as the primary liaison between study teams and external vendors

Submit protocol build requests to vendors and respond to vendor queries in a timely manner

Follow up with study teams as needed to gather missing information or clarify requirements

Process New Study Start-Up Forms and Protocol Amendments

Maintain and update task lists to reflect current project status

Track all protocol builds and maintain documentation for audit readiness

Train staff as necessary

Perform additional duties as assigned in support of calendar build coordination

Bachelor's degree in a health-related, scientific, or technical field preferred

Experience with OnCore or other CTMS platforms strongly preferred

Strong organizational and communication skills

Ability to manage multiple projects and deadlines

Detail-oriented with a focus on data accuracy and quality assurance

Comfortable working independently and collaboratively across teamsLicensure, Certifications, and Clearances:UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC

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