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Administrative Support Assistant I/II - Admin

Auburn University • Auburn, AL • 2d ago

Position Details

Position Information

Requisition Number

S4984P

Home Org Name

Access Control Center

Division Name

VP, Facilities Management

Position Title

Administrative Support Assistant I/II - Admin

Job Class Code

DA05A/DA05B

Appointment Status

Full-time

Part-time FTE

Limited Term

Limited Term Length

Job Summary

Auburn University Facilities Management is seeking a professional, detail-oriented Administrative Support Assistant to join our team.

The Administrative Support Assistant plays a key role in supporting the Access Control office by delivering exceptional administrative and customer service assistance. This position is responsible for coordinating key issuance and returns through departmental software, maintaining accurate records and billing for keys and access requests, and ensuring proper documentation. Serving as a primary point of contact, the role provides timely and professional support to clients via phone, email, and in-person interactions. Additionally, this position helps facilitate smooth daily operations by managing communications, assisting staff, and upholding accuracy and efficiency in all processes.

This is an excellent opportunity for someone who thrives in a service-oriented setting and is committed to supporting the operational excellence of Auburn University.

Essential Functions

Coordinate key issuance and returns using departmental software.

Maintain accurate records, documentation, and billing for keys and access requests.

Serve as a primary point of contact for clients via phone, email, and in-person interactions.

Manage communications to support efficient daily operations.

Assist staff with administrative tasks and workflow needs.

Ensure accuracy and timeliness in all documentation and service delivery.

Why Work at Auburn?

Life-Changing Impact : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

Culture of Excellence : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

We're Here for You : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

Sweet Home Alabama : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

A Place for Everyone : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Level I- High school diploma or equivalent.

Level II- High school diploma or equivalent plus 2 years of experience in clerical support services

Substitutions allowed for Experience:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Standard knowledge of office functions.

Working knowledge of Auburn University administrative systems appropriate to the position.

Minimum Technology Skills

Minimum License and Certifications

None Required

Desired Qualifications

Proven strong customer service and interpersonal skills sets desired

Posting Detail Information

Salary Range

$31,200 - $39,480

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

7:45 AM - 4:45 PM

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

01/12/2026

Closing Date

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (https://auburn.edu/administration/eoc/) to learn more.

Special Instructions to Applicants

Only completed applications will be considered, so please provide all requested information in each section. This should include all employment history and required application documents.

If required , be sure to attach cover letter and resume.

Please include a copy of any required or relevant certifications/licenses in the "Other Documents" section.

Please answer all supplemental questions completely and accurately.

Reference providers should be individuals who can attest to your qualifications for a position. Examples include supervisors, coworkers, and professors. Personal References will not be accepted.

Quick Link for Internal Postings

https://www.auemployment.com/postings/57484

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

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