Administrative Coordinator III

University of Rochester • Rochester, NY • 15h ago

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Sub@type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

Department:

900455 UF&S MC Operations

Work Shift:

UR - Day (United States of America)

Range:

UR URG 104 H

Compensation Range:

$18.65 - $26.11

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Types correspondence, reports, and other materials. Conducts information retrieval and data entry. Compiles, organizes, and maintains records of business transactions. Maintains moderately complex indexes and files. Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail. Maintains and update filing, inventory, mailing and database systems. Operates office machines such as photocopiers and scanners, voice mail systems and personal computers. Completes and mails bills, contracts, policies, invoices and checks. Compile, copy, sort, and file records of office activities. Answers phones, direct calls and take messages. Often provides work direction to lower level support employees.

ESSENTIAL FUNCTIONS

Manages calendars, schedules meetings, and coordinates travel arrangements. Prepares and edits documents, presentations, and reports. Handles correspondence, including email, mail, and phone communications. Maintains filing systems and ensures document organization and confidentiality.

Modifies and records data, and runs pre-built reports. Works closely with the department team. Organizes relevant data for given department.

Serves as department point of contact for certain tasks. Communicates with departments and outside entities by answering phones, monitoring central email inboxes, and distributing notices.

Provides general office backup, including assisting with payroll, billing, and reimbursements as needed.

Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in in the department.

Assists in planning and executing departmental projects and events.

Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

High School diploma or equivalent and 2 years of relevant experience required

Or equivalent combination of education and experience

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals.

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

Similar Jobs

Office Account Clerk

Pittsford Central School District • Pittsford, NY • 22h ago

Management & Administrative

The Pittsford Central School District is looking for an Office Account Clerk. This is a Monday-Friday, 260 work days (12-months) a year position from 8:00am - 4:30pm. This is a clerical Business Office position involving...

22h ago

Go to Apply

2026 Community Branch Management Program - Rochester

M&T Bank • Rochester, NY • 1d ago

Management & Administrative

Overview: The Community Branch Management Program (CBMP) is an accelerated leadership development program designed to provide participants with a deep dive into the Customer Centric world of the Consumer Bank. During thi...

1d ago

Go to Apply

Customer Service Representative

U-Haul • Victor, NY • 2d ago

Management & Administrative

Compensation Range: $15.50 to $18.50 Hourly Location: 8045 State Rte 96, Victor, New York 14564 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated peo...

2d ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Henrietta, NY • 3d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

3d ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Greece, NY • 3d ago

Management & Administrative

3d ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Penfield, NY • 3d ago

Management & Administrative

3d ago

Go to Apply

Electrical Engineering Manager

Actalent • Victor, NY • 3d ago

Management & Administrative

Job Title: Electrical Engineering Manager Job Description The Electrical Engineering Manager will lead a team responsible for the design, production, and testing of advanced ASW receiver systems, including sonobuoy recei...

3d ago

Go to Apply

Practice Manager II

University of Rochester • Rochester, NY • 3d ago

Management & Administrative

3d ago

Go to Apply

Human Resources Specialist

Genesee & Wyoming • West Henrietta, NY • 3d ago

Management & Administrative

Description SUMMARY: The person in this position administratively assists the Field HR managers and the Corporate Benefits Team. RESPONSIBILITIES: Perform data entry and verification in the HRIS system, updating various...

3d ago

Go to Apply

Business Applications Manager

Magnetic Technologies Corporation • Rochester, NY • 5d ago

Management & Administrative

Arnold Magnetic Technologies is a global leader in the engineering and manufacturing of high-performance permanent magnets, magnetic assemblies, precision thin metals, and engineered materials. With more than 125 years o...

5d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.