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Administrative Support Specialist

Guidehouse • Washington, DC • 13h ago

Job Family :

Management Consulting

Travel Required :

Up to 10%

Clearance Required :

Active Secret

What You Will Do :

The Administrative Support Specialist provides high-level administrative, operational, and communication support to senior leadership and front office staff within the Department of State. The incumbent will independently perform administrative management functions, lead efforts to resolve administrative challenges, apply new policies, maintain administrative systems, and prepare required administrative documentation. Additionally, they will perform a broad range of technical and program management tasks in support of office, project, and program functions.

Day to Day Responsibilities May Include:

Compose correspondence for leadership signature and route documents for action with follow-up to ensure timely completion.

Serve as a primary point of contact for internal and external stakeholders requiring Front Office engagement.

Manage calendars, schedules, and operational trackers to keep leadership informed and prepared.

Monitor, track, and manage all incoming taskers, action items, and deadlines using established tools.

Support time and attendance activities; familiarity with TATEL is strongly preferred.

Manage and administer SharePoint sites, including content, permissions, and workflow automation.

Develop interactive dashboards and reporting tools using MS Power BI.

Collaborate with stakeholders to assess knowledge management needs and recommend effective solutions.

Assist with development and maintenance of internal and external websites.

Submit purchase requests for contract services through Ariba and complete annual property reports.

What You Will Need :

An ACTIVE and CURRENT SECRET federal security clearance

Bachelor's Degree

FIVE (5) years of increasingly responsible administrative or secretarial experience, including two (2) years supporting executive-level management

ONE (1) year of specialized experience analyzing and evaluating mission-oriented programs using quantitative and qualitative methods

Strong working knowledge of SharePoint administration and configuration

Intermediate to advanced proficiency in Microsoft Office Suite and related tools

What Would Be Nice To Have :

Familiarity with time and attendance systems; TATEL experience preferred

Experience tracking taskers or managing executive workflows

Experience working within the Department of State

The annual salary range for this position is $98,000.00-$163,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer :

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

Medical, Rx, Dental & Vision Insurance

Personal and Family Sick Time & Company Paid Holidays

Position may be eligible for a discretionary variable incentive bonus

Parental Leave and Adoption Assistance

401(k) Retirement Plan

Basic Life & Supplemental Life

Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

Short-Term & Long-Term Disability

Student Loan PayDown

Tuition Reimbursement, Personal Development & Learning Opportunities

Skills Development & Certifications

Employee Referral Program

Corporate Sponsored Events & Community Outreach

Emergency Back-Up Childcare Program

Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity Employer-Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse's Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant's dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

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