Sales Administrative Assistant

Aston Carter • Puyallup, WA • 2d ago

Job Title: Sales Administrative AssistantJob Description

As a Sales Administrative Assistant, you will oversee and manage all administrative functions of the office. This includes answering phones, responding to emails, and greeting visitors. You will maintain office supplies and equipment, ensuring they are always in good working order and fully stocked. Additionally, you will manage relationships with vendors and service providers, negotiate contracts, and ensure that services are delivered on time and within budget.

Responsibilities

Develop and maintain filing systems, both paper and electronic, ensuring that all documents are properly stored and easily accessible.

Coordinate and schedule meetings, appointments, and travel arrangements for staff members.

Manage and distribute incoming and outgoing mail, including packages and deliveries.

Assist with the preparation and organization of company events, including meetings, conferences, and social gatherings.

Provide general administrative support to all departments, including operations, production, data entry, report preparation, and other tasks as assigned.

Manage body inventories, racks, van interiors, and stocking levels versus on-ground inventories.

Complete production scheduling for the facility in accordance with established guidelines set by the corporate offices.

Prepare sales quotes and sales orders as either one of your primary job functions or in a backup role as defined by your supervisor.

Essential Skills

Customer service

Sales support

Data entry

Administrative support

Microsoft Office

Account management

Order processing

Customer support

MS Office Suite

Administration

Automobile knowledge

Face-to-face interactions and phone presence

Computer literacy

Additional Skills & Qualifications

Flexibility and willingness to step in and do inventory counts and tracking from time to time.

Good written and verbal communication skills.

Proficient understanding of trucks would be advantageous.

Work Environment

The role involves working at a desk and requires the ability to work in a manufacturing or blue-collar environment. The schedule is Monday through Friday, from 6:00 am to 2:30 pm. The team is small, consisting of 10 members, and offers the opportunity to be part of a growing company. The workplace is primarily comprised of Allegis group workers.

Job Type & Location

This is a Contract to Hire position based out of Puyallup, WA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Puyallup,WA.

Application Deadline

This position is anticipated to close on Jan 9, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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