Back to Jobs search

Executive Assistant

Veterans Memorial Civic and Convention Center • Lima, OH • 1d ago

DEPARTMENT: VMCCC

SUPERVISOR: Vice President of Operations

EMP STATUS: Full-Time

FLSA STATUS: Exempt, At-Will

Pay Wage: $15-$18

Reviewed Normal Work Hours: as the VMCCC is a 24-7 operation, work hours vary according to events held at the facility. This is a Full-time position working a 40-hour week, hours will vary Sunday through Saturday depending on needed coverage

General Purpose of the Job: The Executive Assistant to the CEO and VPO holds the responsibility of front office management. Primary job responsibilities include calendar and email management for the CEO, answering phones, taking messages, sorting mail, serving as clerk for the board of trustees and foundation board, client invoices, accounts receivable, and managing hospitality cash bags. Additional responsibilities include box office support, gathering documents and scheduling meetings as needed by the CEO and VPO, and assisting the VPO with client relations, including giving client tours and scheduling events as needed. Additional responsibilities may be assigned as needed by the VPO and CEO. This individual serves as high-level administrative support for VMCCC directors, Board, and Civic Center Foundation and must understand the organization's mission, vision, funding sources, structure and be able to respond to public inquiries or questions.

Essential Duties and Responsibilities:

May include the following. Other related duties may be assigned.

Assist Director of Business Services, specifically Board Records, billing, and accounting assistance.

Box Office backup, secondary.

Lead Customer reception to provide and promote positive customer service.

Handle the day-to-day communications for the CEO in the organization.

Individual serves as Administrative Assistant for both Trustees of the VMCCC and Foundation Board.

Answers calls, takes messages, schedules meetings, writes letters or mails invoices.

Opens and sorts of mail, delivers it to the appropriate personnel, maintains incoming check log.

Creates, proofreads reports and written documents for grammar, punctuation, and spelling errors.

Ensure proper records handling and retention by following prescribed procedures.

Other Duties assigned:

Provide and promote good customer service.

Adhere to all VMCCC policies and procedures.

Perform other duties and responsibilities as assigned by CEO or VP of Operations of the VMCCC. These expectations are typically reserved for extremely busy days and is limited to smaller, light duty tasks to enable other staff to fully do their duties.

These tasks include helping run concessions, basic cleaning like picking up trash or sweeping, assisting patrons, and other light duty work. Generally, these other duties are only expected of an employee in addition to their regular work when all personnel are needed for those same tasks.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A seasoned experienced employee must be able to complete all tasks independently with minimal

Similar Jobs

Construction Project Manager

ESI, Inc. • Lima, OH • 7h ago

Trucking & Construction

Description Responsible for understanding, upholding, and promoting the Everus 4EVER Strategy. Employees | Value | Execution | Relationships JOB SUMMARY Primary duties include leading the construction process efforts for...

7h ago

Go to Apply

Shipping Warehouse

Silgan Plastics Corporation • Ottawa, OH • 10h ago

Manufacturing & Warehouse

Operate a Forklift in a safe and responsible manner Read and understand all operational and safety rules and guidelines provided during forklift license training. Operate both fork and clamp attachments Transport finishe...

10h ago

Go to Apply

Retail Sales Associate

Ollie's Bargain Outlet • Lima, OH • 10h ago

Retail & Hospitality

Description Join our team and live the Ollie-tude!: (Ollie's Core Values) BE A TEAM PLAYER- Associates are expected to be supportive and work together. BE CARING- How do I treat others with courtesy, dignity, and respect...

10h ago

Go to Apply

Dental Assistant - Entry Level

Aspen Dental • Lima, OH • 13h ago

Hospital & Medical

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, generous benefits package, and...

13h ago

Go to Apply

College Intern - Information Technology

Ohio Department of Transportation, District 1 (ODOT) • Lima, OH • 1d ago

IT & Engineering

Organization: Transportation - District 01 Agency Contact Name and Information: Caitlin.Miller@dot.ohio.gov Unposting Date: Jan 11, 2026, 11:59:00 PM Work Location: District 1 HQ 1885 North McCullough Street Lima 45801 P...

1d ago

Go to Apply

INDUSTRIAL MANUFACTURING ELECTRICIAN

LOC Performance Products, Inc • Saint Marys, OH • 1d ago

Legal & Paralegal

INDUSTRIAL MANUFACTURING ELECTRICIAN READY FOR A CAREER MOVE? JOIN OUR GREAT TEAM! Come work with one of the fastest growing companies in the area! Apply today with American Rheinmetall, formerly known as Loc Performance...

1d ago

Go to Apply

Senior Industrial Engineering Technician

Whirlpool Corporation • Ottawa, OH • 1d ago

Legal & Paralegal

Requisition ID: 70142 About Whirlpool Corporation Whirlpool Corporation (NYSE: WHR) is a leading home appliance company, in constant pursuit of improving life at home. As the only major U.S.-based manufacturer of kitchen...

1d ago

Go to Apply

Adult Felony Probation Officer

Allen County Adult Felony Probation Department • Lima, OH • 1d ago

Management & Administrative

JOB CHARACTERISTICS: Under the general county employee under supervision of the Chief Probation Officer, supervising adult placed on intensive supervision by the Allen County Court of Common Pleas or Lima Municipal Court...

1d ago

Go to Apply

2nd shift Facility Maintenance

ManpowerGroup • Saint Marys, OH • 2d ago

Retail & Hospitality

2nd Shift Facilities Maintenance- $21 per hour Our client in St. Marys, Ohio is looking for hardworking, motivated talent to join their team. Don't wait... apply today! Whats in it for you? $21 per hour 2:00 PM-10:00 PM...

2d ago

Go to Apply

Security Officer - Manufacturing Patrol Driver

Allied Universal • Lima, OH • 2d ago

Management & Administrative

Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you wil...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.