104579BR
Job Title:
Administrative Assistant - Decatur, IL
Department/Function:
Engineering
Job Description:
Administrative Assistant - Decatur, IL
This is a permanent, non-exempt level position.
Job Summary:
ADM is seeking a highly organized and detail-oriented individual to join our Engineering & Projects team as an experienced Administrative Assistant, specializing in Project Accounting.
This role will support the team by maintaining accounting systems, managing administrative tasks, and assisting with project-related activities to ensure smooth operations and compliance with company standards.
Key Responsibilities:
Ajera Accounting Software Management:
Maintain and update project information in Ajera for the Engineering & Projects team
Generate monthly invoices and reports
Assist Project Managers and staff with KPI tracking and report generation
Approve Ajera timesheets for all Engineering Service (ES) employees and Tech Services contractors
Timekeeping and Payroll:
Approve ADM timecards for non-exempt employees.
Supervise and approve timesheets for temporary contractors in Fieldglass
Purchasing and Vendor Management:
Process invoices in Coupa
Create and receive purchase orders for ES and Tech Services contractors
Provide information and coordinate safety boots/glasses for the team
Administrative Support:
Organize and maintain project files and employee records
Assist with new hire onboarding processes
Gather information and complete Tax Credit Questionnaires
Coordinate travel arrangements for ES and Tech Services personnel
Maintain professional certifications and licenses for ES employees
Office and Equipment Management:
Maintain copiers, plotters, and ES fleet cars, including oil changes, repairs, and mileage reporting
Order office and safety supplies as needed
Organize the department library, record new books, and file documentation
Event and Meeting Coordination:
Organize ES department meetings, including room setup, food, and refreshments
Plan and coordinate holiday food days, anniversaries, and retirement celebrations
Assist management with meeting setups and miscellaneous tasks
Records and Document Management:
Manage records retention, including requesting boxes, maintaining spreadsheets, and ensuring proper storage
Scan drawings and upload them to ProjectWise
Download photos from cameras and organize them in ProjectWise
Facilities and Seating Assignments:
Assist with in-office seating assignments and workspace organization
Accounting and Reconciliation:
Interface with the accounting team for reconciliations and financial reporting
Support financial analysts with cashflow and net income analysis (profit/loss) reporting
Required Qualifications:
High school diploma or equivalent required
Proven experience in administrative support, project accounting, or a similar role
Strong organizational and multitasking skills with attention to detail
Excellent communication skills, both written and verbal
Ability to work independently and collaboratively in a fast-paced environment
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Preferred Qualifications:
Associates or Bachelor's degree in Business Administration, Accounting, or a related field preferred
Prior experience in engineering or technical services environments is advantageous
Proficiency in Ajera Accounting software, Coupa, and Fieldglass preferred
Familiarity with ProjectWise or similar document management systems is a plus
Why Join ADM?
At ADM, we value our employees and provide opportunities for growth and development. As part of our Engineering Services team, you'll play a vital role in ensuring operational excellence and contributing to the success of our projects.
Excited about this role but don't think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.
ADM requires the successful completion of a background check.
REF:104579BR
Req/Job ID:
104579BR
Shift:
First Shift
City:
Decatur
State:
IL - Illinois
Ref ID:
LI-BC1
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About ADM**
At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We're a global leader in human and animal nutrition and the world's premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.
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LI-Onsite
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IncludingYou
Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.
We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law
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Benefits and Perks**
Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:
Physical wellness - medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
Financial wellness - flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers' compensation, legal assistance, identity theft protection.
Mental and social wellness - Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).
Additional benefits include:
Paid time off including paid holidays.
Adoption assistance and paid maternity and parental leave.
Tuition assistance.
Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.
*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.
:
Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.
If hired, employees will be in an "at-will position" and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
The pay range for this position is expected to be between:
:
$35,400.00 - $66,600.00
