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Office Support Specialist II 2026-00013

State of Wyoming • United States, United States • 1w ago

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Office Support Specialist II 2026-00013

Salary

$22.63 - $25.14 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2026-00013

Department

Secretary of State

Division

Business

Opening Date

01/05/2026

Closing Date

Continuous

FLSA

Non-Exempt

Job Classification

BAAS06

Description

Benefits

Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Business Registrar position oversees the adherence of registered companies to Wyoming's business laws by reviewing and filing documents related to business formations, annual reports, name changes, reinstatements, trademarks, mergers, and related administrative paperwork. Other responsibilities include recording and releasing UCC and EFS liens under the Uniform Commercial Code and Central Filing System, working with registered agents to ensure proper compliance with the Registered Offices and Agents Act, certifying business documents, and using custom software for managing business and commercial transaction records. This position provides a superior level of customer service and communicates regularly through email, phone, and in person with business owners, attorneys, registered agents, business community members, and the general public.

Human Resource Contact: Jen Shirley / 307-777-6385 /jennifer.shirley1@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

Conducts detailed technical reviews of forms related to business entities, Uniform Commercial Code (UCC) filings, Effective Financing Statements (EFS), and other statutorily authorized filings. Files or rejects such documents based on statutory requirements, administrative rules, and agency policies within a statutory time frame.

Provides superior customer service on behalf of the Division, handling inquiries from business owners, attorneys, corporate officers, registered agents, and the general public through phone, email, and in-person.

Manages several shared email accounts on behalf of the Division and fields non-compliance issues.

Corresponds regularly with commercial registered agents in the state to ensure proper compliance with the Registered Offices and Agents Act.

Uses custom software programs to scan, record, update, receipt, retrieve, and certify business documents and commercial transaction records.

Additional duties may be assigned.

Qualifications

PREFERENCES:

Preference may be given to those persons with high-level clerical and administrative assistant skills and computer experience.

KNOWLEDGE:

Knowledge of Wyoming Statutes pertaining to Business Entities, Trademarks, Trade Names, UCC Filings, and Effective Financing Statement

Knowledge of basic accounting and business principles

Knowledge of records processing and maintenance procedures and systems

Knowledge and understanding of the agency and each respective division/program

Knowledge of investigating alleged non-compliance

MINIMUM QUALIFICATIONS:

Education:

Associate's Degree (typically in Business)

Experience:

0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

Education & Experience Substitution:

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

Special physical demands are not required to perform the work.

NOTES:

FLSA: Non-Exempt

Supplemental Information

Secretary of State Website: http://sos.wyo.gov

Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees enjoy:

Comprehensive health coverage- medical, dental, and vision plans for you and your family

Voluntary Benefits- including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts

Multiple retirement options- including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security

Generous paid leave and flexible schedules- vacation, sick leave, paid FMLA and 11 paid holidays each year

Public Service Loan Forgiveness eligibility- for those with qualifying student loans

Training and professional development- to support your career growth and advancement

Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts

Wellness Program - Earn paid time off and incentives by focusing on your personal health

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax.

Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) .

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