Experienced Administrative Assistant

Vail Resorts • West Dover, VT • 3d ago

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons

MORE employee discounts on lodging, food, gear, and mountain shuttles

401(k) Retirement Plan

Employee Assistance Program

Excellent training and professional development

Referral Program

Full Time roles are eligible for the above, plus:

Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)

Free ski passes for dependents

Critical Illness and Accident plans

Job Summary:

This position will provide support to the Director of Skier and Rider Services and other members of the resort Skier Services Leadership team. If you are organized, understand guest service, and are looking for a position with a passionate community of coworkers, this could be for you!

Job Specifications:

Starting Wage: $22.32/hr - $30.57/hr

Employment Type: Year Round

Shift Type: Full Time hours available

Minimum Age: At least 18 years of age

Housing Availability: No

Job Responsibilities:

Must be proficient in the use of computer software (MS Word, Outlook, PowerPoint and Excel, Smartsheets) in order to handle work involving word processing, accounting data, project timelines and other applications that may become necessary to support the Director of Skier and Rider Services.

Oversees multiple calendars and schedules.

Manages all scheduling, travel plans, and expenses of the Director of Skier Services.

Works with the Director of Skier Services to manage communication of upcoming commitments and responsibilities.

Assists with payroll, scheduling, purchasing, and billing for Ski and Ride School, Mount Snow Training Center, On-Hill Events team, and Child Care.

Assists with execution and planning of on-hill winter events and ski/snowboard races and competitions.

Must be able to maintain strict confidentiality on executive-level communication and exhibit strong judgment handling sensitive information.

Supports resort training programs, communication plans and management outreach.

Performs routine office tasks which include, but are not limited to: multi-line phone system, mail, electronic mail, phone indexes, coordinating calendars and appointments, travel arrangements, establishment and maintenance of filing systems.

Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines. Assist with planning and coordination of events as needed.

Maintain company calendars and schedules (Manager's days off, budget calendar, contact info, organizational charts, etc.).

Demonstrate flexibility and the ability to work under tight deadlines and changing priorities with accuracy, dependability and a positive attitude.

Demonstrate willingness and ability to support all front line operations during high volume time periods, as needed.

Manage and maintain office equipment, scheduled maintenance and associated service contracts. Maintain and secure all specialized office equipment.

Coordinate cleaning and upkeep Administrative offices.

Assists with other tasks that may be assigned from time to time.

Other duties as assigned

Job Requirements:

High School Diploma or GED.

3+ Years previous administrative experience to an executive-level position.

Adequate knowledge of Microsoft Office Suite and Computer Software systems to effectively complete assigned tasks.

Excellent written and verbal communication skills.

Excellent organizational skills.

Fluent English Language skills.

Strong foresight and emotional intelligence.

The expected pay range is $22.32/hr - $30.57/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 512630

Reference Date: 11/19/2025

Job Code Function: Administrative

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