Administrative Assistant

Vail Resorts • West Dover, VT • 2h ago

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons

MORE employee discounts on lodging, food, gear, and mountain shuttles

401(k) Retirement Plan

Employee Assistance Program

Excellent training and professional development

Referral Program

Full Time roles are eligible for the above, plus:

Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)

Free ski passes for dependents

Critical Illness and Accident plans

Job Summary:

As our Administrative Assistant, you will be responsible for providing administrative support to our team, as well as ensuring our guests have an Experience of a Lifetime.

Job Specifications:

Starting Wage: $21.47/hr - $26.29/hr

Employment Type: Year Round

Shift Type: Full Time hours available

Minimum Age: At least 18 years of age

Housing Availability: No

Job Responsibilities:

Maintains a clean and safe office environment in compliance with enterprise and resort safety guidelines.

Work with department managers to ensure proper documentation and organization of training and operational records.

Assist in purchasing needs; including procurement of quotes, purchase order requisitions, ordering, receiving and inventory management.

Maintains organized filing system for invoicing and ensures payment with AP department.

Maintain and manage work order system, review/audit for ANSI, State and Federal compliance.

Assists with payroll entry, adjustments, and audits.

Assist in tracking and managing budget requirements for labor, supplies and capital improvement projects

Assist with lift incident reporting function, including drafting reports and notifying required parties.

Assists with Lift Maintenance/Operations and Dispatch needs when required.

Other duties as assigned.

Job Requirements:

Educational Requirements (HS Diploma or GED).

Must have a clean driving record

Be willing to complete lift operations training.

General office managerial experience plus at least 1 year of administrative experience.

Must have strong written and oral communication skills and great guest relations.

Proficiency in all aspects of Microsoft Office and ability to learn other software programs as needed.

Must be well organized, punctual, and capable of independent judgment.

Must be able to communicate well with department managers, employees, outside agency representatives, and guests.

Must be a self-starter

Preferred skills:

Associates or Bachelor's Degree from an accredited University.

Minimum of 2 years' experience in office administration.

Ski lifts background and a passion for the industry

The expected pay range is $21.47/hr - $26.29/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 512931

Reference Date: 12/16/2025

Job Code Function: Administrative

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