Overview
PenFed is hiring a (Hybrid) Associate Corporate Events at our Tysons, Virginia location. The primary objective of this role is to provide comprehensive strategic planning, scheduling, logistics, and administrative functions related to corporate events. Responsibilities include assisting with the planning and execution of all corporate events, evaluating and selecting vendors, and serving as a direct liaison with external business partners to coordinate event logistics. The position also encompasses oversight of accounting and expense management, facilitation of interactions with Executive Leadership and the Board of Directors, and delivery of high-level administrative support for the President's Events Team.
Responsibilities
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This is not intended to be an all-inclusive list of job duties, and the position will perform other duties as assigned.
Event Planning & Execution
Design and Deliver Events: Collaborate with the Senior Director of Events to conceptualize, plan, and execute a variety of meetings, fundraisers, and employee engagement activities for both internal and external audiences.
Project Management: Oversee all phases of event planning, including requirements gathering, budgeting, scheduling, logistics, and post-event evaluation to ensure seamless execution and continuous improvement.
Onsite Coordination: Serve as the primary point of contact during events, managing setup, troubleshooting issues, and ensuring all events run according to plan.
Vendor Relations: Identify, evaluate, and negotiate with vendors and service providers to secure favorable terms and maintain high-quality partnerships.
Contract Administration: Assist with drafting, reviewing, and managing contracts for event-related services, ensuring compliance with organizational policies.
Stakeholder Engagement: Liaise with sponsors, community partners, and internal stakeholders to align event objectives and maximize participation.
Administrative Support
Expense Management: Prepare and submit expense reports, track event budgets, and process invoices in accordance with company guidelines.
Admin Duties: Manage shared mailboxes, intake requests, and coordinate schedules for the Events team, ensuring timely responses and efficient workflow.
Resource Coordination: Order supplies, manage inventory, and support logistical needs for events and team operations.
Internal Communications & Collaboration
Calendar Management: Maintain up-to-date event calendars and internal portals, ensuring staff are informed of upcoming events and deadlines.
Cross-Functional Collaboration: Work closely with Internal Communications, Marketing, and other departments to ensure consistent messaging and effective promotion of events.
Tracking: Compile and distribute guest lists, manage RSVPs, and communicate event details to attendees and stakeholders.
Community Engagement
Community Outreach: Support initiatives related to sponsorship, volunteerism, and community engagement, fostering positive relationships and enhancing organizational reputation.
Additional Duties
Site Visits & Travel: Conduct site visits and travel to event locations as required to assess venues and coordinate logistics. Estimated travel 25%.
Continuous Improvement: Gather feedback from participants and stakeholders to identify opportunities for process enhancements and improved event outcomes.
Other Responsibilities: Perform additional duties as assigned to support the Events team and organizational objectives.
This role is not responsible for ensuring business continuity.
Qualifications
Equivalent combination of education and experience is considered.
Bachelor's degree in marketing, Business, or related field preferred.
Minimum three (3) years of experience in Events Management or Production is required.
Ability to drive is required for this position.
Ability to solve problems creatively and effectively.
Maintain best practices with the event planning industry. i.e., trends, techniques, and technologies
Encourage, build positive relationships, and communicate effectively with all co-workers and outside vendors.
Microsoft Office Suite Required.
Supervisory Responsibility
This position will not supervise employees.
Licenses and Certifications
There are no additional licenses and/or certifications required.
Work Environment
While performing the duties of this job, the employee is regularly exposed to an indoor office setting with moderate noise.
Most roles require working in an office setting with moderate noise and the ability to lift 25 pounds.
Travel
25% Travel to various worksites is required.
LI-Hybrid
About Us
Established in 1935, PenFed today is one of the country's strongest and most stable financial institutions with over 2.9 million members and over $31 billion in assets. We serve members in all 50 states and the District of Columbia, as well as in Guam and Puerto Rico. We are federally insured by NCUA and we are an Equal Housing Lender. We are available to members worldwide, via the web, seven days a week, twenty-four hours a day. We provide our employees with a lucrative benefits package including robust medical, dental and vision plan options, plenty of paid time off, 401k with employer match, on-site fitness facilities at our larger locations, and more. Equal Employment OpportunityPenFed management will maintain and observe personnel policies which will not discriminate or permit harassment or retaliation against a person because of race, color, creed, age, sex, gender, gender identity, gender expression, religion, national origin, ancestry, marital status, military or veteran status or obligation, the presence of a physical and/or mental disability or medical condition, genetic information, sexual orientation, and all statuses protected by applicable state or local law in all recruiting, hiring, training, compensation, overtime, position classifications, work assignments, facilities, promotions, transfers, employee treatment, and in all other terms and conditions of employment. PenFed will also prohibit retaliation against individuals for raising a complaint of discrimination or harassment or participating in an investigation of same. PenFed will also reasonably accommodate qualified individuals with a disability so that they can apply for a job or perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to PenFed. Contact human resources (HR) with any questions or requests for accommodation at 402-639-8568.
