Executive Assistant

Robert Half • Minneapolis, MN • 2w ago

Description

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team in a fully on-site capacity. The successful candidate will be responsible for managing complex calendars, providing comprehensive administrative support, and ensuring efficient daily operations.

Key Responsibilities:

Manage executive calendars, coordinate appointments, meetings, and travel arrangements.

Screen incoming communications, prioritize correspondence, and draft responses on behalf of executives.

Prepare reports, presentations, and materials for meetings.

Organize and maintain confidential files, records, and documents.

Coordinate logistics for meetings, events, and conferences, including onsite arrangements.

Support expense reporting, invoice processing, and budget tracking as needed.

Liaise professionally with internal staff, clients, and external stakeholders.

Perform general administrative duties, including data entry, filing, and office supply inventory.

Proactively anticipate executive needs and provide solutions to optimize workflows.

Requirements

Requirements:

Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leaders.

Excellent organizational and multitasking abilities.

Strong communication and interpersonal skills.

High degree of discretion, professionalism, and confidentiality.

Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.

Ability to work effectively and reliably in a fully on-site environment.

Bachelor's degree preferred; relevant work experience may be considered.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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