Executive Assistant

Inner-city Muslim Action Network • Chicago, IL • 2h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13181002

OVERVIEW:

The Executive Assistant (EA) to the Founding Executive Director (FED) and Chief Executive Director (CED) serves as a critical strategic partner and administrative lead, supporting the highest levels of leadership at IMAN. This individual will help ensure that the FED and CED can focus on high-impact leadership responsibilities by managing key priorities, facilitating communication, and supporting cross-functional initiatives.

This role demands exceptional organizational skills, emotional intelligence, discretion, and a deep alignment with IMANs mission. The ideal candidate is resourceful, proactive, and able to thrive in a dynamic, mission-driven environment.

KEY RESPONSIBILITIES:\ Executive Support

Manage and maintain the calendars of the FED and CED, including

scheduling appointments, meetings, and travel logistics.

Prioritize and coordinate both leaders commitments to optimize time

management and strategic focus.

Prepare and/or support the creation of briefing materials,

presentations, reports, and talking points for meetings and public engagements.

Serve as a liaison between the FED/CED and internal/external

stakeholders, ensuring timely, professional, and mission-aligned communication.

Manage and prioritize incoming communications (emails, calls,

requests), responding or flagging items for leadership attention as needed.

Board & Leadership Support

Assist with preparation for Board meetings: scheduling, compiling

materials, documenting minutes, and tracking follow-ups.

Support coordination across executive leadership to align with

organizational goals and key initiatives.

Track and support action items, strategic priorities, and

organizational deliverables connected to FED/CED leadership roles.

Operations & Project Support:

Lead or assist with special projects on behalf of the FED/CED,

including organizational development efforts, external engagement strategies, and internal systems improvement.

Support development and fundraising efforts by coordinating donor

meetings, preparing materials, and tracking follow-up actions.

Assist in coordinating major events, leadership convenings, and

public engagements.

Monitor timelines, KPIs, and deliverables related to leadership

initiatives.

Organizational Representation

Represent the FED/CED in meetings when requested, ensuring

continuity of leadership presence.

Actively uphold and promote IMANs mission, values, and vision in all

internal and external interactions.

REQUIRED QUALIFICATIONS:

Bachelors degree or equivalent combination of education and

professional experience.

Minimum of 5 years in a high-level executive support or

administrative leadership role.

Demonstrated ability to handle sensitive and confidential matters

with integrity and discretion.

Excellent written and verbal communication skills.

Highly organized, with keen attention to detail and strong

follow-through.

Proficiency in Google Workspace and Microsoft Office Suite.

PREFERRED QUALIFICATIONS:

Experience in a nonprofit, community-based, healthcare, or

justice-focused organization.

Familiarity with community health and/or social justice initiatives.

Strong understanding of leadership coordination in mission-driven

environments.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

Prolonged periods of sitting at a desk and working on a computer.

May need to travel locally between IMAN sites or external meeting

locations.

Ability to work occasional evenings or weekends for events or board

meetings, or time-sensitive tasks as needed.

GENERAL SKILLS AND COMPETENCIES:

Exceptional Organizational Skills Demonstrates the ability to efficiently coordinate complex schedules, manage multiple projects simultaneously, and maintain str

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