Administrative Assistant

Robert Half • Albany, CA • 2h ago

Description

We are looking for a highly skilled Administrative Assistant to provide detail-oriented support in managing communications for an estate. This contract position requires exceptional organizational abilities, discretion, and the capacity to streamline estate-related tasks efficiently.

Responsibilities:

Coordinate and document communications with estate trustees and family members under explicit instructions.

Maintain detailed records of correspondence, timelines, and responses to ensure organized documentation.

Prepare concise and factual communications that adhere strictly to established guidelines.

Monitor and flag delays or inconsistencies in responses from trustees or stakeholders.

Safeguard sensitive financial, legal, and personal information with the utmost confidentiality.

Ensure all communications remain neutral and focused solely on estate-related matters.

Collaborate with legal professionals and other stakeholders as needed to support estate management.

Utilize secure online tools for document management and communication tracking.

Respond promptly to authorized instructions and adapt to changing priorities.

Maintain clear boundaries and respect confidentiality agreements at all times.

Requirements - Proven experience in administrative roles such as Executive Assistant, Virtual Assistant, or similar positions.

Strong written and verbal communication skills with attention to detail.

Demonstrated ability to organize and document information effectively.

High level of discretion and professionalism in handling sensitive matters.

Capability to follow detailed instructions and maintain neutrality in complex situations.

Familiarity with estate administration or legal and financial processes is preferred.

Proficiency in using secure online tools for communication and document management.

Experience coordinating across multiple stakeholders with varying priorities. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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