Project Coordinator

Aston Carter • Bristol, CT • 4h ago

Job Title: Project Coordinator

Location: Bristol, CT

Job Description

The Project Coordinator plays a critical role in supporting order processing and project administration. This position involves handling orders received through multiple channels (mail, phone, fax, email), ensuring accuracy, and maintaining strong communication with customers and internal teams. Reporting to the Project Manager, the Project Coordinator ensures smooth project execution and timely delivery of products and services.

Responsibilities

Review incoming orders for accuracy in pricing and quantities.

Build strong relationships with Sales Representatives to understand customer expectations.

Enter orders into SAP promptly and maintain documentation for quotes and purchase orders.

Calculate costs, commissions, taxes, and shipping charges.

Communicate updates to customers regarding costs, shipping dates, delays, and other requirements.

Ensure paperwork accuracy and follow up with customers as needed.

Forward order documents to the Customer Service Manager for review.

Confirm material allocation and coordinate with Procurement on delivery schedules.

Prepare production documents and organize them for the Production Coordinator.

Track orders through production to ensure on-time delivery.

Verify shipping orders for accuracy and freight costs.

Communicate special labeling or packaging requirements to relevant departments.

Prepare reports, KPIs, correspondence, and update databases as required.

Record customer complaints and collaborate with Customer Service to improve processes.

Work with production, shipping, and warehouse teams to resolve delays or missing shipments.

Maintain customer databases and ensure SAP contact information is current.

Follow up on backlog projects based on material requirement dates.

Create and track sample requests to ensure timely shipment.

Generate shipping documents for carriers, including replacements or customer-paid shipments.

Perform other duties as assigned.

Essential Skills

Experience in administrative support or project coordination.

Strong attention to detail and accuracy in data entry.

Proficiency in Excel and Microsoft Office Suite.

Excellent communication skills, both written and verbal.

Background in construction administration, document control, customer service, invoicing, or purchase orders.

Experience with SAP ERP and Salesforce.com preferred.

Flexibility and strong interpersonal skills.

Additional Skills & Qualifications

Ability to stay focused and accurate despite interruptions.

Strong organizational and prioritization skills.

High school diploma or GED, plus 1-3 years of related experience/training, or equivalent education/experience.

Physical ability to lift files, open cabinets, and perform standard office tasks.

Job Type & Location

This is a Contract to Hire position based out of Bristol, CT.

Pay and Benefits

The pay range for this position is $20.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bristol,CT.

Application Deadline

This position is anticipated to close on Jan 7, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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