Executive Assistant

Aston Carter • Seattle, WA • 6h ago

Hiring an Executive Assistant in Seattle! Must be able to work onsite daily. If interested, please apply directly.

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support multiple executives. This role is crucial, requiring a strong focus and execution in managing complex calendar scheduling, prioritizing tasks amidst a flood of information, and acting as a proxy for the VP when necessary. The Executive Assistant will handle travel arrangements, manage expenses, and oversee all administrative functions for the office. The position requires managing multiple tasks and action items, ensuring timely action on deliverables.

Responsibilities

Manage complex calendar scheduling and prioritize tasks effectively.

Monitor and track the Vice President's meetings, priorities, and emails, acting as a proxy when necessary.

Handle travel arrangements, including international travel, and manage expenses.

Oversee all administrative support functions for the office.

Manage multiple tasks and action items, ensuring appropriate and timely action on deliverables.

Maintain high levels of integrity and discretion in handling confidential information.

Essential Skills

5-7 years of experience supporting senior management (VPs, senior VPs, or CEOs).

Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.

Impeccable attention to detail and the ability to make smart and timely decisions.

Exceptional verbal and written communication skills.

Ability to switch gears at a moment's notice and react with appropriate levels of urgency.

Additional Skills & Qualifications

Bachelor's degree required.

Ability to complete a high volume of tasks and projects with little to no guidance.

Experience with international travel arrangements.

Work Environment

The position is onsite in Seattle, WA, requiring a full-time commitment of 40 hours per week.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $36.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Jan 6, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Go to Apply

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