ADMINISTRATIVE ASSISTANT

ABM Industries • Atlanta, GA • 7h ago

Overview

Position Summary:

The Administrative Assistant role provides essential support to the operations team by managing financial processes and ensuring smooth day-to-day administrative functions. This position is responsible for billing, accounts receivable and payable, inventory management, supply ordering, and assisting with audits, inspections, and client meetings.

Key Responsibilities:

Financial & Billing Support:

Process and manage billing and invoicing activities.

Monitor and follow up on accounts receivable.

Manage accounts payable, ensuring timely and accurate payments.

Reconcile financial discrepancies and assist with month-end reporting.

Administrative & Operational Support:

Maintain inventory of office and operational supplies.

Order supplies and ensure timely replenishment.

Conduct routine audits and inspections to ensure compliance with company standards.

Prepare reports and documentation related to audits and inspections.

Client & Team Support:

Attend client meetings as needed to provide administrative or operational support.

Take meeting notes and follow up on action items.

Assist with scheduling, travel arrangements, and other logistical needs.

General Office Duties:

Maintain organized filing systems (digital and physical).

Support cross-functional teams with administrative tasks.

Assist in onboarding new employees with operational setup.

Qualifications:

High school diploma or equivalent required; associate's or bachelor's degree preferred.

2-3; years of experience in administrative, billing, or operations support roles.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software.

Strong organizational and time management skills.

Excellent communication and interpersonal abilities.

Ability to handle sensitive information with discretion.

Work Environment:

Office-based with occasional travel to client sites or meetings.

May require lifting or moving supplies during inventory checks.

REQNUMBER: 139307

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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