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Purchasing Admin Assistant

UNIVERSITY MECHANICAL CONTRACTORS INC • Everett, WA • 1h ago

UMC Location: Everett, WA

Compensation: $23 - $27/hour; depending on experience

Location: Everett, WA

Classification: Non-Exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

The Purchasing Administrative Assistant provides operational and administrative support to the Purchasing and Accounts Payable teams. This role ensures accurate processing of purchasing transactions, maintains system integrity, and supports cross-functional coordination to ensure timely and compliant procurement activities.

Key Responsibilities:

Process purchasing batches accurately and in a timely manner in accordance with company policies.

Create, review, and maintain purchase orders (POs), including PO add-ons and revisions.

Monitor and resolve unapproved additions, discrepancies, and system exceptions.

Review, reconcile, and process expense reports for accuracy and policy compliance.

Provide support to the Accounts Payable (AP) team, including invoice matching and issue resolution.

Maintain and support TrackVia data entry, reporting, and workflow processes.

Coordinate with internal teams and vendors to resolve purchasing and payment issues.

Maintain accurate purchasing records and documentation for audit and reporting purposes.

Provide general administrative and operational support to the Purchasing team as needed.

Required Skills and Abilities:

Basic computer skills (Excel, Word).

Strong attention to detail and organizational skills.

Ability to manage multiple tasks and meet deadlines.

Proficiency with purchasing systems and expense management tools.

Strong communication and collaboration skills.

Preferred Education and Experience:

High school diploma or GED.

Experience supporting purchasing, accounts payable, or finance teams.

1--2 years of experience in warehouse operations.

1--2 years of experience in returns or inventory management.

Required Licensing and Other Certifications:

Maintain a valid driver's license and satisfactory driving record.

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affir

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