Senior Executive Assistant

MultiCare Health System • Tacoma, WA • 1w ago

You Belong Here.
At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve.
FTE: 1.0
Business Hours supporting the President
The pay scale is $120,000 - $160,000
Position Summary
The Executive Assistant to the President proactively takes charge of the President's day-to-day schedule and activities while anticipating needs, making well-informed decisions and meeting deliverables. The Executive Assistant assists the President to manage special projects of a breadth and complexity requiring analytic expertise and work across organizational boundaries and awareness of external dynamics. The incumbent assists the President to meet critical deadlines and shifting priorities by providing high-level administrative and time management support activities to include: scheduling/calendaring, making travel arrangements, screening and prioritizing calls, keeping all aspects of communication flow accurate, organized and efficient. This position also support president's office annual business cycle of activities and performance review cycles. This position requires must understand business priorities and identify process improvements to create efficiency and scale. It requires attention to detail; strong customer service skills; and discretion and good judgment when dealing with sensitive, privileged, and confidential information
Responsibilities:
Provides high level administrative support to include; creating agendas; taking and preparing meeting minutes; processing incoming and outgoing communications; completing weekly and monthly reports on a variety of projects.
Performs complex calendar management/scheduling activities; makes/coordinates travel arrangements for business needs.
Coordinates executive committee meeting logistics including: collection, preparation, and dissemination of briefing materials. Compiles data, and prepares papers for consideration at meetings and for the board of directors.
Attends and records minutes of committee and management meetings, as required. Writes, edits, formats, prints and distributes minutes in a timely fashion. Coordinates the finalization of minutes with relevant managers.
Completes special project responsibilities as defined by the President.
Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Represents the President and/or meets with individuals, special interest groups and others on behalf of the President using discretion, judgment and confidentiality in all matters; Assesses needs based on competing demands; prioritizes access to the Executive's schedule.
Tracking president's direct reports progress against various initiatives and targets
Supporting the president's office by owning coffee chat tracking and KPIs; End of year accomplishments from my direct reports; ALL IN feedback gathering and other activities as needed.
Requirements:
Associates degree; equivalent years of experience or combination of experience and vocational secretarial coursework completion will be considered in lieu of degree
BA degree preferred
Five years high level administrative assistant or secretarial experience, in a health care setting preferred
Our Values
As a MultiCare employee, we'll rely on you to reflect our core values of Respect, Integrity, Stewardship, Excellence, Collaboration and Kindness. Our values serve as our guiding principles and impact every aspect of our organization, including how we provide patient care and what we expect from each other.
Why MultiCare?
Belonging:We work

Similar Jobs

PH - Switcher CDL PT-2

Federal Express Corporation • Dupont, WA • 2h ago

Responsible for the movement of trailers to and from the unload / load doors and throughout the yard. May also be responsible for the physical loading, unloading and/or sorting of packages by hand, including lifting, pus...

2h ago

Go to Apply

LPN Clinic - Orthopedics/Sports Medicine.

MultiCare Health System • Tacoma, WA • 3h ago

Hospital & Medical

3h ago

Go to Apply

Sr. Mech & Robotics Tech

JLL • Kent, WA • 4h ago

IT & Engineering

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are...

4h ago

Go to Apply

Plumbing Residential Sales - Seattle, WA

American Residential Services, LLC • Pacific, WA • 6h ago

Sales & Marketing

Company Name Rescue Rooter Overview We are looking for a Plumbing Sales Representative to join our successful, growing team at Rescue Rooter. With us you will be able to grow your career and control your financial opport...

6h ago

Go to Apply

Client Care Manager Bilingual Preferred: Russian/Ukrainian

All Ways Caring Homecare • Tacoma, WA • 10h ago

Management & Administrative

Client Care Manager Bilingual Preferred: Russian/Ukrainian Job Locations US-WA-TACOMA Requisition ID 2025-180804 Line of Business: All Ways Caring HomeCare Pay Min USD $24.00/Hr. Pay Max USD $24.00/Hr. Our Company All Wa...

10h ago

Go to Apply

Supervisor PACE Operations

Providence St. Joseph Health • Renton, WA • 10h ago

Description This position will be supporting both Alder and Renton sites. The PACE Operations Supervisor assists PACE Operations Site Manager in organizing, coordinating, directing, and evaluating overall functions and p...

10h ago

Go to Apply

Warehouse Clean Up

ManpowerGroup • Dupont, WA • 10h ago

Manufacturing & Warehouse

Location: Dupont, WA Schedule: M- F 6am - 2:30pm Pay: $18 About the Role: We are seeking a reliable and detail-oriented Warehouse Cleaner to help maintain cleanliness and safety standards in our facility during its final...

10h ago

Go to Apply

Engine Overhaul Specialist

EXPRESS EMPLOYMENT PROFESSIONALS • Bremerton, WA • 11h ago

Overview: The Engine Overhaul Specialist is a highly skilled technical position charged with the restoration and repair of general aviation engines to as new and / or serviceable condition as required. Overhaul and repai...

11h ago

Go to Apply

Medical Assistant - Pediatric Orthopedic Clinic

MultiCare Health System • Puyallup, WA • 11h ago

Hospital & Medical

Where Kids and Families are Always First MultiCare Mary Bridge Children's Hospital is the state-designated Level II Pediatric Trauma Center and the only pediatric hospital in Washington's South Sound Region dedicated to...

11h ago

Go to Apply

Medical Assistant - Pediatric Clinic

MultiCare Health System • Covington, WA • 11h ago

Hospital & Medical

11h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.