Summary This Health Science Specialist - Research Project/Program Coordinator position is funded through Medical Research Services - Health Services Research & Development (HSR&D), within the VA Greater Los Angeles Healthcare System Los Angeles, CA. Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION The Research Project/Program Coordinator, provides a variety of coordination and administrative functions to the Program Investigator. The incumbent relies on comprehensive experience to support the Program Director. Responsibilities include project coordination for all Western Los Angeles ESP projects, as well as general program coordination and administrative support. NOTE: This is a TERM appointment (not-to-exceed 4 years). Term appointments are non-status, nonpermanent appointments of limited duration (more than 1 year but not more than 4). Term employees are eligible to earn leave and generally have the same benefits as permanent employees including health and life insurance, withingrade increases and Federal Employees Retirement System and Thrift Savings Plan coverage. Term appointments may be extended without further competition (up to the 4-year maximum). The appointment to a Term position does not confer eligibility for promotion or reassignment to other positions or the ability to be noncompetitively converted to permanent employment. Major Duties: Outlines and defines tasks required to complete each phase of the project, task scheduling, and monitoring timely task completion. Develops and coordinates the dissemination, compilation, and organization of all administrative aspects of the project, including coordination and management of correspondence, and complex project database maintenance and tracking. Prepares reports to VA Central Office on progress and deadlines. Prepares, finalizes, and disseminates communications among all of the project staff and between project staff and research service. Primary contact with the VA Central Institutional Review Board (IRB), and/or local facility Institutional Review Board (IRB), the incumbent writes the IRB proposal, communicating regularly with the IRB, and managing multiple simultaneous submissions. Works with the project team to initiate, track, and compile documentation necessary to obtain IRB approval, both initially and for annual continuing review. Prepares each IRB application, submitting and tracks it, making any necessary modifications and reporting to the project staff. Submits required documentation for IRB annual continuing review. Compiles literature reviews on various topics and assists with report writing for numerous publications and grants. Produces correspondence, populates various forms, and manages other documents, assists in the drafting and finalization of progress reports and manuscripts, and maintains records and research files. Performs other related duties as assigned. Work Schedule: Monday through Friday from 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications Individual Occupational Requirements (Basic Education Requirements) Possess a completed Bachelor's or graduate/higher level degree: major study in an academic field related to the medical field, health sciences or allied sciences appropriate to the work of the position. This degree must be from an educational program from an accrediting body recognized by the U.S. Department of Education - http://ope.ed.gov/accreditation/ at the time the degree was obtained. (TRANSCRIPTS REQUIRED) In addition to meeting the basic requirements above, you must also meet the minimum qualifications requirements below. For GS-9: Specialized Experience: Possess at least one (1) full year of specialized experience equivalent to the next lower grade level of GS-7 in the Federal service. Specialized experience is possessing of the principles, concepts, and methods of health care research, health services research and health policy research; possessing of project management sufficient to plan, prioritize, schedule, and track numerous aspects of research projects, Internal Review Board (IRB) approval, prepare and submit IRB application, including milestones. OR Education: Possess 2 years of progressively higher-level graduate education leading to a master's degree or master's or equivalent graduate degree in an academic field as stated above. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that number cannot be obtained from the school, 18 semester hours should be considered an academic year of graduate study. (TRANSCRIPTS REQUIRED) OR Combination: Possess a Combinations of successfully completed graduate level education and specialized experience as stated above to meet the total experience requirements. Only graduate level education in excess of the amount required for the next lower grade level may be combined with experience. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies as part of the assessment questionnaire for this position: Administration and Management Project Management Research IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work primarily is sedentary. Some work may require periods of walking, standing, and bending in offices, meeting rooms, research facilities, and other work areas. Employees frequently carry light items such as books, instruments, and other similar materials. The work does not require any special physical effort. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education IMPORTANT: A transcript must be submitted with your application to meet the Basic Education Requirement and if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov). Additional Information Note: Per "Executive Order 14251: Exclusions from Federal Labor-Management Relations Programs", this position is no longer eligible for bargaining unit participation. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
