Administrative Assistant 5
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Administrative Assistant 5
Salary
$3,127.00 - $6,136.00 Monthly
Location
Jefferson, LA
Job Type
Classified
Job Number
215669
Department
LDH-Jefferson Parish Human Services Authority
Opening Date
12/11/2025
Closing Date
12/16/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
Jefferson Parish Human Services Authority (JPHSA) is a Local Governing Entity (LGE) created by the Louisiana Legislature in 1989. JPHSA is responsible for the management and operation of behavioral health and developmental disability Services in Jefferson Parish. JPHSA provides fully integrated primary and behavioral healthcare services through its JeffCare program.
This position calls for someone dependable, efficient, and confident in key administrative tasks. If you're excited to use your skills in a role where you can shine and contribute daily, we welcome your application.
An ideal candidate should possess the following competencies:
Selected Core Competencies:
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.
Selected Preferred Competencies:
Driving Results: The ability to identify important goals and work to achieve them.
Solving Problems: The ability to discover solutions to problems.
Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.
Minimum Qualifications
Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .
Job Duties and Other Information
Job Duties:
As an Administrative Assistant 5, you will,
Provides confidential clerical and administrative support to the Chief Financial Officer, including but not limited to, scheduling meetings and taking minutes
Serves as the Finance Operations Division timekeeper. Receives timesheets, reviews for accuracy of time calculations and completeness of entry; enters hours of work into LaGov
Receives EFT remittance advice and scans the incoming payments into the remote deposit capture feature for the bank; matches all EFT transactions from the bank account to the electronic and paper remittance advice
Remits advice, documents and places in a batch to submit to Revenue Services for posting.
Distributes checks and remittance advice for insurance payments to appropriate staff for processing
Serves as the Records Manager for the Finance Operations Division; coordinates the retrieval and pick up of requested files from JPHSA's archived records. Coordinates the destruction of records with the Records Officer; manages the process of physically destroying the records earmarked for destruction
Reviews JeffCare Self Pay Report provided monthly by the Revenue Cycle Analyst for following up with patients on outstanding balances
Receives phone calls and walk-ins for account information and provides information on outstanding balances
Reviews accounts monthly to determine what accounts are delinquent and what JPHSA amounts are collectable
Assists with verifying invoices and requisitions for goods and services weekly. Assists with coding invoices with appropriate expenditure, funding source, cost center, etc. Assists with verifying transactions comply with financial policies and procedures
Assists with preparing batches of invoices for data entry; entering invoices for payments; processing and reviewing edit reports after data entry to ensure accuracy
Position-Specific Details:
Appointment Type: Probational, Promotional, or Job Appointment
Career Progression: This position is not a part of a Career Progression Group.
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.
Compensation: The salary offered will be determined based on qualifications and experience.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Enjoli Lewis
Jefferson Parish Human Services Authority
3616 S. I-10 Service Road West, Metairie, LA 70001
elewis@jphsa.org
504-838-5426
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
02
DA: Explain your rating by providing specific and relevant examples in the box below.
03
DR: Rate your ability to drive results based on our definition: The ability to identify important goals and work to achieve them.
1= I have no experience and/or am uncomfortable driving results
2= I have limited experience or require assistance to drive results
3= I can drive results
4= I can drive results and help others improve their ability to drive results
04
DR: Explain your rating by providing specific and relevant examples in the box below.
05
MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
1= I have no experience and/or am uncomfortable making accurate judgments
2= I have limited experience or require assistance to make accurate judgments
3= I can make accurate judgments
4= I can make accurate judgments and help others improve their ability to make accurate judgments
06
MAJ: Explain your rating by providing specific and relevant examples in the box below.
07
TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
1= I have no experience and/or am uncomfortable thinking critically
2= I have limited experience or require assistance to think critically
3= I can think critically
4= I can think critically and help others improve their ability to think critically
08
TCr: Explain your rating by providing specific and relevant examples in the box below.
09
WFI: Rate your ability to work with financial information based on our definition: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.
1= I have no experience and/or am uncomfortable working with financial information
2= I have limited experience or require assistance to work with financial information
3= I can work with financial information
4= I can work with financial information and help others improve their ability to work with financial information
10
WFI: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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