Administrative Support-Clerical

Utilities Service, LLC • Reserve, LA • 1d ago

Description

Administrative Support - Clerical

This position maintains and supports all office functions ensuring facility paper flow and documentation are complete and accurate. This position assists the Regional Compliance Manager and Regional Human Resources Liaison with day-to-day operations and special projects. The Administrative Support Assistant interfaces with all ULCS staff and associates, corporate associates, Regional employees, clients, and outside vendors.

Pay - Competitive/Hourly

Essential Functions & Responsibilities

Supports Regional Compliance Manager and Regional Human Resources Liaison and other management staff in daily clerical needs.

Serve as the primary receptionist, overseeing front desk operations and managing incoming deliveries (mail, FedEx, UPS, etc.).

Will handle inquiries, work requests and, at times, employee personnel information.

Perform high-volume data entry and document processing to facilitate timely reporting and information flow.

Responsible for ordering and distributing organizational resources such as email accounts, fuel cards, P-cards, iPhones, iPads, hot spots, laptops, and office supplies.

Responsible for coordinating employee separations, ensuring proper deactivation of accounts and return of resources.

Project administration - ensures deadlines and requirements are met.

Maintain a clean and orderly workspace to ensure a professional office environment.

Complete all other duties assigned by management.

Minimum Qualifications

Must be 18 years of age or older.

Excellent Adobe, Microsoft Word, Excel, PowerPoint, and Outlook skills.

Knowledge of office and business practices, equipment, and procedures.

Must possess good planning, analysis, and organizing skills.

Able to react to change productively and capable of meeting short deadlines.

Able to pay close attention to details and identify/correct mistakes.

Good and consistent attendance.

Ability to keep confidential information private.

Able to effectively manage competing priorities.

Education & Experience

High school diploma or equivalent.

Travel Requirements:

Must have transportation to and from the show up location.

Willing to travel out of state.

License & Certifications:

Driver License Required.

Pre-Screen

Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

Physical Requirements:

RARE (less than 10%): Kneeling, Crawling, Climbing Ladders, Stooping, Squatting, body twisting, Climbing On/Off Truck, Climbing Poles, Gripping.

OCCASIONAL (up to 33%): Pushing, Sense of Touch, Carrying, Pulling, Manual Dexterity, Lifting, Lifting up to 50 lbs.

FREQUENT (up to 66%): Standing, Reaching, range-of-motion, Walking, Sitting, climbing stairs.

CONTINUOUS (up to 100%): Seeing, Lifting over 10 lbs. to 50 lbs., Sense of Touch, Climbing, Hearing/Speech Range, Lifting up to 10 lbs., Speaking Clearly, Seeing Distant, Reading, Depth Perception, Color Vision, Balancing

Benefits

We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

All job offers are subject to pre-employment drug screening and a background check.

Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.

Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.

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