Description
Compensation: $24.00 to $27.00/hr Depending on Experience
DEPARTMENT: HUMAN RESOURCES
REPORTS TO: SENIOR HUMAN RESOURCES GENERALIST
OVERVIEW:
The Human Resources Administrative Assistant provides support to the human resources department. This role provides administrative support to multiple teams for varying requests which includes maintaining personnel-related documentation; providing orientation and onboarding assistance; administering miscellaneous projects; and other administrative tasks as assigned.
General Responsibilities
Maintain open communication lines with all working relationships
Follow up to ensure items for which the job is accountable are performed
Earn and maintain customer's trust
Uphold the core values of the organization
Work well with others to accomplish the mission of the organization and of the job
Specific Responsibilities
Orientation and Onboarding
Serve as the Encore Ambassador to create a positive first impression of Encore Electric and greets New Hires in the reception area, when applicable
Obtaining and scanning I-9 documents
Retrieve and review background screening reports
Retrieve and review drug screen and physical reports
Administer oral drug test, when applicable
Take new hire pictures each week and upload into profile
Prepare and send weekly New Hire email to include employee picture, name, title, location, and fun fact
From soft and hard copy information, assembles employee files and checks for accuracy taking accountability to ensure that all new hire paperwork is 100% complete and accurate before delivery to payroll for entry into systems i.e. folder and manpower checklist creation
Performance Management
Assist with performance management processes, including, but not limited to:
o Following up with employees on action items
o Responding to questions
Benefits
Audit invoices/deductions
New Hire benefits packet ongoing creation to support orientation
Update insurance contact lists
Benefits report building as requested
Talent Acquisition
Update expiration dates in job postings
Opening and closing requisitions and postings
Manage Talent Network applications as part of referral program
External Recruitment Platform management i.e. LinkedIn, Indeed
Schedule interviews for recruiting team
Training and Licensing
Assist in training room set up
Administration and project maintenance
General
Manage sensitive information as a confidential resource
Assist with compliance labor posters as needed
Learn to process voluntary separations and file related documentation
Review process documents and update as needed
Assist with badging requirements upon request
Help to manage HR email inbox and respond to requests
Review and reference Navigating Encore Electric, Encore's employee handbook
Support People Operations Leaders (Benefits, HR, Talent Acquisition,Training) with schedule requests and other administrative tasks such as expense reporting
Provide front desk break and lunch coverage as directed
Assist and help execute annual and bi-annual HR audit processes, including I9 and general Encore process review
Assist with vehicle policies, and overall vehicle program, as directed
Assist in seasonal team initiatives and projects i.e. open enrollment activities, system cleaning - Relationship management - pick up the phone and meet in person to build relationships across the organization
Work closely with support services co-workers in the spirit of teamwork and accomplishing the goals of the department
Use judgement when executing all tasks - does the request meet the expectations set i.e. does the person need-to-know the information based on title and responsibility, does the request align with current processes, etc.
Other duties as may be assigned
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:
Basic Human Resources principles
Administration and management
Customer and personal service
Confidentiality
Teamwork
Individual styles of communication
Clerical
Database management
Skill in:
Maintaining confidential information
Establishing and maintaining effective working relationships with vendors, consultants, management, and employees
Managing complex projects, breaking them down to their component levels
Adapting to new and changing requirements, environments, and/or information
Active listening
Effective written and oral communication sufficient to be able to elicit and communicate information and achieve understanding
Reading and business writing
Typing
Database maintenance
Accurate data entry
Operating a computer including Microsoft Excel, Word, Outlook, PowerPoint, Explorer, database and communication software and various websites
Deductive reasoning, critical thinking, and problem-solving
Organizing, planning, and prioritizing work
Estimating resources needed to complete required tasks
Following up until project is 100% complete
PHYSICAL REQUIREMENTS:
Climbing
Driving
Kneeling
Lifting (up to 25 lbs)
Sitting
Standing
Stooping
Vision acuity (near and far)
Walking
REQUIREMENTS:
This position requires at least one years experience in Human Resources, Recruiting, Benefits, Training or related area. Exhibiting high professionalism and confidentiality is important. High School GED is required.
Benefits of this role:
Encore Electric provides excellent benefits for our employees, including: medical, dental, and vision plans, disability, and life insurance, employee-matched 401(k), paid time off (PTO), an employee assistance program that includes counseling, legal, and financial advice.
Encore also provides a generous employee referral program, and access to technical, safety, personal finance, and leadership training through Encore University, Encore's in house training program.
You will receive a monthly cell phone allowance.
Applications will close for this position on: December 31, 2025
For questions regarding this role, please contact : recruiting@encoreelectric.com
To request an accommodation during the application process, please contact HR@EncoreElectric.com .
Encore Electric, Inc. is an EOE, including disability/vets.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
