Summary This position is located in the Architect of the Capitol (AOC), Executive Director House Office Buildings, Assistant Superintendent Facility Operations Division. The Administrative Support Assistant (Maintenance) will support various branches of the division and assists with inventory, disposition of supplies, tools and equipment controlled by the branch work site to which assigned. The Tour of Duty for this position is 10:00am-6:30pm, Monday through Friday. Responsibilities Major Duties Include: Provides administrative support services in complex supply operations, coordination, inventory control and accountability of tools and material within the branch. Assists in preparing procedures for annual inventories, participates in inventory process and conducts inquiries to determine causes of inventory discrepancies by checking all property records (e.g., purchase orders, surveys, transfers and other available sources). Compiles information necessary for consideration in survey actions relating to loss, damage or destruction of Government-owned property. Monitors status of purchase requests, following up on urgently required items and expediting delivery of materials to work sites. Ensures that all requests for maintenance, tools and parts needed are properly handled and monitors the receipt of supplies, parts, tools and materials purchased via electronic database. Conducts physical inventories and makes adjustments to and/or maintains inventory and stock account records. Assists in the completion of the annual physical inventory, property disposal and surveys. Processes demand work orders for building services for Members of Congress, their staffs and others. Monitors the day-to-day activities in the weekly schedule. Dispatches technicians as required to schedule demand work orders and ensures material and equipment are available for scheduled work. Maintains a database of projects performed by the branch. Receives visitors and incoming phone calls, directing customers to an appropriate resource. Assists supervisors and injured employees in completing and signing forms for medical treatment, also requiring the coordination of controversial injury claims with supervisors and Employee Services and Benefits Branch. Provides hands on support of trades workers, including worksite delivery of tools, equipment, materials, parts and supplies needed. Responds to inquiries of a general nature concerning the status of projects or programs of the office or the specific activities of the office. Assembles and organizes facts, data and information on programs as background for meetings, hearings, briefings and reports. Assists in providing logistical support for briefings of individuals and organizations. Responsible for performing tasks related to word processing for the office, including preparing, assembling and proofreading correspondence, reports and manuscripts in a manner consistent with established formats and guidelines. Responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas. Requirements Conditions of Employment Your resume and question responses must demonstrate the job-related KSAs. You must meet the definition of specialized experience. You must be able to pass a drug test. . Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards Specialized experience: Is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the GS-06 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-05) grade level in the Federal service. Specialized experience is defined as: (1) Experience providing a variety of services to the occupants of commercial buildings including supporting the daily operations of the buildings. (2) Experience tracking and maintaining supply and equipment levels and/or conducting and maintaining inventories. (4) Experience receiving and screening telephone calls relative to activities of an office. (5) Experience initiating and routing work orders using an automated system and tracking status of service requests. Education There are no educational requirements for this position. Additional Information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period- A newly appointed selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol.
