Administrative Assistant

Lima City Schools • Lima, OH • 21h ago

Reports to: Assigned administrator
Job Objective: Coordinates office activities and provides administrative services that support the effective management of district operations.
Minimum Qualifications:
High school diploma. An acceptable score on a pre-employment test may be required.
Germane work experience is required. Post-secondary business school training is desirable.
Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).
A record free of criminal violations that would prohibit public school employment.
Complies with drug-free workplace rules and board policies.
Extensive knowledge of software appropriate for the addignment (i.e., word processing, spreadsheets, presentation, and database management). Examples: Office Word, Excel, PowerPoint, Office Access, etc.
Ability to interact comfortably and confidently with the public. Congenial telephone etiquette.
Keeps current with advances in technology and workplace innovations that enhance productivity.
Consistently dependable. Flexible outlook. Accepts new responsibilities/assignments willingly.
Proficient in office protocol, data entry, spelling, proofreading, and the correct use of grammar.
Record maintenance skills. Ability to accurately compute and record mathematical data.
Energetic self-starter. Thorough, gives careful attention to details and effective customer-service.
Ability to physically manage bulky and/or unwieldy packages.
Essential Functions: The following are typical work responsibilities. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.
Specific Tasks: A specific task list will be determined by the employee's immediate supervisor.
Provides administrative support services. Organizes office activities. Takes the initiative to perform routine tasks independently. Maintains electronic databases and paper filing systems that support the safe and efficient retention/retrieval of files/records. Maintains an orderly work area.
Upholds board policies and follows administrative guidelines/procedures. Refers district policy/procedure questions to administrators/supervisors.
Advances the district's professional image. Promotes effective communications and assistance. Uses problem-solving techniques to tactfully address questions/concerns.
Facilitates community partnerships and school-sponsored activities that enhance student learning.
Keeps informed about program and procedure changes. Greets and assists office visitors. Answers and directs phone calls. Takes messages. Manages calls efficiently to keep lines open.
Schedules appointments and maintains a calendar as directed. Prepares bulletin/message boards and displays as directed. Keeps administrators/staff informed about scheduled events.
Helps communicate information about weather delays and program cancellations.
Uses a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.). Verifies the accuracy of database information as directed.
Learns district administrator's names, titles, and work schedules.
Maintains dependable telephone coverage. Ensures that the telephone is not left unattended when duties required leaving the office.
Maintains procurement files (e.g., transmittal letters, contracts, confirmations, warrants, etc.).
Receives deliveries. Inspects packages.
Performs a complete physical inventory of equipment/supplies as directed.
Composes and prepares routine correspondence, memos, notes, E-mails etc.
Transcribes, duplicates, assembles, and processes routine documents and special mailings.
Collects, compiles, edits, and prepares statistical data and reports as directed.
Helps gather information and process grant/foundation proposals

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