BLUFFTON FIRST METHODIST CHURCH

Administrative Assistant Position Description

November 19, 2025

Section I

General:** The Administrative Assistant at Bluffton First Methodist Church fulfills a vital administrative role within the local church. The primary role of the Administrative Assistant is to maintain the smooth daily operation of the church and support the ministries of the church through collaboration with the Pastor and Leadership Team to move the church forward in a manner consistent with our mission statement.

The Administrative Assistant will work with and report directly to the Pastor.

Section II

Schedule**: The Administrative Assistant is expected to work 20-30 hours per week in the church office within normal business hours. The Assistant will work with the Pastor to develop a consistent weekly schedule so that the building is regularly open and available to parishioners and visitors.

40 hours of paid time off are included with this position. Any personal or sick time taken beyond those hours will be regarded as unpaid time. All vacation or sick time will be communicated to the Pastor. The Assistant must prepare work in advance to ensure the smooth functioning of the church during time off.

Qualifications:

Minimum:

High School Diploma or equivalent

Profession of faith as a conservative Christian

Proficiency with Microsoft Office software: Word, Excel, PowerPoint

Familiarity with Google Workspace, WordPress, Instagram, and Facebook

Ability to answer phones and respond to visitors with tact, joy, and grace

Desired:

Experience with the Global Methodist Church

Experience with church leadership

Experience with secretarial work in a professional setting

Attend at least one Sunday morning service a month and display a desire to serve in the life of the church.

Characteristics**:

The Administrative Assistant is an individual who:

Possesses a strong desire to serve the Lord

Exhibits strong administrative and personal organizational skills

Enjoys interacting with people (in person, on the phone, and online)

Conduct themselves in a professional manner at all times

Communicates effectively and clearly

Comfortably able to shift priorities to meet organizational needs as they arise

willing to submit to oversight and job review as necessary

Section III

Administrative Duties**:

Maintain smooth daily operation of the church office

Maintain church calendar and records

Maintain church office, worship service, and Christian Education supplies

Maintain a positive, active online presence on the web and in social media

Prepare weekly worship bulletins

Prepare slides for the weekly PowerPoint presentations

Prepare weekly News Notes

Prepare and monitor sign-up sheets

Care for the prompt and proper delivery of utility (and other) bills to the financial team.

Attend and take minutes for the monthly Leadership Team meetings

Communicate news to the congregation

Other duties as assigned

Program Duties:

Actively identify areas of growth for the Christian Education and Outreach ministries through regular planning meetings

Work with the Pastor to maintain an online planning tool to coordinate program activities and church goals

BLUFFTON FIRST METHODIST CHURCH

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