Accounts Payable Clerk

Robert Half • Morgan Hill, CA • 4h ago

Description Colleen McAuliffe from Robert Half is seeking a Sr. Accounts Payable Specialist for a South San Jose client. The role is 100% onsite and will require a all candidates required to undergo all candidates required to undergo drug screening including any and all Cannabis and THC related products.

Accounts Payable Responsibilities Oversee invoice processing activities for a high volume of 2-way / 3-way match and non-PO invoices, ensuring accuracy, proper authorization, coding, and adherence to internal controls. Manage vendor records, including tax documentation, maintenance of master data, and updates to supplier information. Coordinate periodic payment cycles (ACH, wires, checks), ensuring timely and compliant disbursements. Monitor and reconcile vendor accounts and statements, proactively resolving errors, variances, and escalated inquiries. Collaborate cross-functionally (e.g., procurement or purchasing teams) to improve invoice and payment workflows. Lead efforts to refine and automate AP processes to enhance efficiency and control. Assist with month-end activities, including accruals, reconciliations, and journal entries supporting financial close. Act as a resource for complex issues within accounts payable, offering guidance and direction to team members. Manage regulatory reporting requirements for supplier tax filings (e.g., 1099 compliance), ensuring timely and accurate submission. Expense & Travel Reimbursement Review, validate, and process employee travel and expense submissions in alignment with company policy. Prepare corporate and non-corporate card accruals and reconcile monthly credit card activity. Additional Responsibilities Provide audit support through documentation management, explanations, and process transparency to internal and external stakeholders. Contribute to AP knowledge sharing, operational improvement initiatives, and mentoring within the team to promote accuracy, effectiveness, and best practices. Requirements EXPERIENCE AND/OR EDUCATION REQUIREMENTS: Bachelor's degree in accounting, Finance, or a closely related field required. 5+ years of hands-on experience in accounts payable or related financial operations in a dynamic, high-volume environment; experience in manufacturing or similar industries is a plus. Strong knowledge of accounting principles and payables processes. Prior experience in a lead, supervisory, or team mentoring role is preferred. Familiarity with enterprise resource planning systems or financial management software (e.g., Microsoft Dynamics or similar) is desirable. Advanced proficiency in Microsoft Excel and other financial or reporting tools. Ability to manage competing priorities, meet deadlines, and handle multiple tasks simultaneously. High degree of accuracy and attention to detail when processing, entering, and reviewing financial data. Strong analytical and problem-solving abilities. Ability to handle confidential and sensitive information with discretion. Excellent organizational and time-management skills. Effective collaborator with strong interpersonal skills, capable of working across teams and organizational levels. Clear and professional written and verbal communication skills in English. Flexibility to work additional hours as needed to meet deadlines or critical business requirements.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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