Administrative Support Specialist

Lockheed Martin • Mount Laurel, NJ • 28min ago

Description: Who We Are

Lockheed Martin is a global aerospace, defense, and security company dedicated to advancing scientific discovery and harnessing innovation to make the world a safer place.

The Work

Provide high level administrative support to three senior managers and their engineering teams in the RMS division.

Responsibilities will include:

Coordinate calendars, schedule meetings, and arrange complex travel itineraries (domestic & international) for senior leaders.

Serve as the single point of contact for day to day building operations including procurement and maintenance of office equipment/supplies and building systems

Lead comprehensive event planning, overseeing all phases from idea to post event analysis.

Process expense reports, ensuring they meet company policy and are submitted accurately and timely.

Navigate and maintain SharePoint sites and Concur expense tools, providing support and troubleshooting as needed.

Produce and maintain confidential documents, reports, and records with a high degree of accuracy. Oversee data organization and maintain systematic records.

Communicate effectively across all levels of the organization, delivering status updates and handling inquiries professionally.

Who You Are

Advanced user of Microsoft?365 (Outlook, Teams, Word, Excel, PowerPoint).

Quick learner of company specific platforms such as SharePoint and Concur.

Self starter who thrives in a fast paced, multi faceted environment, can prioritize competing tasks, and provides regular status updates.

Strong interpersonal and communication skills with a proactive "can do" attitude.

Able to maintain meticulous, confidential documentation and obtain a required security clearance.

Why Join Us

Your Health, Your Wealth, Your Life

Our flexible schedules, competitive pay and comprehensive benefits enable you to live a healthy, fulfilling life at and outside of work.

Learn more about Lockheed Martin's competitive and comprehensive benefits package (https://www.lockheedmartin.com/en-us/careers/why-lm.html)

Basic Qualifications:

Minimum 5 years of progressive administrative support experience
Proficient with Microsoft Office Suite - Outlook including calendar management, Microsoft Word, PowerPoint, Excel, Teams Workspace
Experience with arranging travel and completing expense reports.
Ability to obtain and maintain a DOD Secret Security clearance. US Citizenship is required.

Desired Skills:
Demonstrated professional presence with the ability to serve as the liaison of several different functions at the site, as well as the first point of contact for a variety of corporate leadership
Office manager experience including maintenance of office equipment and day to day building operations
Experience with M365 Teams, SAP/P2P, pCard usage & reconciliation, SharePoint & OneDrive
Experience with Travel tools such as Concur for travel reservations and expense reporting.
Experience working in a government contract environment.
Ability to work with minimal supervisor or instructions for routine work and detailed instructions for new or special assignment.
Detailed oriented with ability to multi-task and excellent communications skills

Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.

Clearance Level: Secret

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 4x10 hour day, 3 days off per week

Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $49,400 - $86,940. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.

Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.

(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.

Experience Level: Hourly/Non-Exempt

Business Unit: RMS

Relocation Available: No

Career Area: Administrative

Type: Full-Time

Shift: First

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