Location: Irvine, CA - On-site, 5 days/week
Why You Should Join
At Advanced Sterilization Products (ASP), we believe administrative professionals are strategic partners who drive efficiency, foster collaboration, and help leaders stay focused on what matters most. As an Administrative Assistant, you'll be at the heart of our operations-supporting senior executives, coordinating cross-functional projects, and contributing to a culture of excellence and innovation.
What You'll Do
In this high-impact role, you'll provide executive-level administrative support to three L1 leaders across Research & Development (R&D), Regulatory Affairs & Quality Assurance (RAQA), and Operations (OPS) . You'll work closely with other Executive Assistants and departments across the business, bringing a proactive, solutions-oriented mindset to help leaders stay focused on business priorities while ensuring their time and resources are managed effectively.
Key Responsibilities:
Manage complex calendars, appointments, and priorities using Outlook to ensure leaders' days are organized and productive
Serve as a gatekeeper for schedules and information, maintaining professionalism and discretion
Build strong relationships across departments to understand business priorities and support cross-functional collaboration
Leverage technology and AI tools to streamline workflows and enhance decision-making
Participate in monthly business meetings and contribute to action planning and follow-through
Create and maintain standard work processes for leaders and their teams
Coordinate logistics for meetings, events, and conference calls, including room bookings, catering, and materials
Prepare leaders for meetings by organizing agendas, background materials, and briefing documents
Support post-meeting follow-up, including tracking commitments and coordinating additional support
Develop presentations, spreadsheets, and documents using PowerPoint, Excel, and other tools
Review and manage sensitive documents with a high level of discretion and compliance awareness
Arrange domestic and international travel, including visa coordination and compliance documentation
Prepare and reconcile expense reports accurately and on time
Partner with other Executive Assistants and leadership teams to ensure seamless support across the organization
What You Bring
Must-Have Qualifications:
Bachelor's degree
3+ years of experience in administrative roles, including support for senior executives
Strong organizational and time management skills
High attention to detail and discretion
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams, SharePoint)
Preferred Qualifications:
Experience in project coordination or management
Familiarity with AI-powered productivity tools and automation platforms
Ability to work in a fast-paced environment and adapt to changing priorities
Business curiosity and ability to connect administrative work to strategic goals
Collaborative mindset and willingness to take on tasks beyond the core role
Interest in the healthcare industry and a passion for supporting impactful work
Fortive Corporation Overview
Fortive's essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.
We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.
We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.
At Fortive, we believe in you. We believe in your potential-your ability to learn, grow, and make a difference.
At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.
At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.
Fortive: For you, for us, for growth.
About Advanced Sterilization Products
ASP is a leading global provider of innovative sterilization and disinfection solutions, and a pioneer of low-temperature hydrogen peroxide sterilization technology.ASP's mission is to protect patients during their most critical moments. We support healthcare facilities in the fight to protect patients against hospital acquired infections, which are a leading cause of morbidity and mortality. ASP's products, which are sold globally, include the STERRAD system for sterilizing instruments and the EVOTECH and ENDOCLENS systems for endoscope reprocessing and cleaning.
We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.
Bonus or Equity
This position is also eligible for bonus as part of the total compensation package.
Pay Range
The salary range for this position (in local currency) is 59,570.00 - 110,630.00
This position is also eligible for bonus as part of the total compensation package.
The salary range for this position (in local currency) is 59,570.00 - 110,630.00
We are an Equal Opportunity Employer
Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.
