Office Coordinator

Rescare - Educare Community Living • Denton, TX • 23h ago

OVERVIEW

Are you the super-star multitasker @type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today!

ESSENTIAL JOB RESPONSIBILITIES

The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.

Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center

Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly

Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review

Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly

Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment

Collect P-Card receipts from cardholders weekly and reallocate expenses as required

Assist with processing of client funds requests as required

Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed

Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required

Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates

Ensure business documents are retained as per policy

Performs other duties as assigned

QUALIFICATIONS / EDUCATION

Qualifications:

Two years of related office management or bookkeeping experience

Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company

Experience in managing systems, processes, and people

Must be able to work independently as well as part of a team

Capable of working responsibly with highly confidential information

Must meet all agency requirements for pre- employment as required by Company and/or State regulations

Education:

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